Operations Manager

Job Summary

About Us

Pharmacists Manitoba is a voluntary, provincial association dedicated to unifying and advancing the pharmacy profession. Its mission is to inspire excellence in practice and promote the value of patient care services.

Position Overview

Pharmacists Manitoba seeks a highly motivated and organized Operations Manager to oversee and optimize our day-to-day operations. The ideal candidate will be a proactive problem-solver who ensures processes run smoothly, supports cross-functional teams, and drives operational efficiency across the organization.

Key Responsibilities

Partner with the CEO to drive organizational development, strategic planning, and execution of key priorities and initiatives.
Oversee internal operations, workflows, and infrastructure to align with organizational goals and timelines.

Manage the annual calendar of work, including priority setting, resource allocation, and deadline tracking.
Develop and implement operational policies, procedures, and systems to improve efficiency and communication.
Oversee data and software systems to ensure accurate data management and reporting; identify opportunities for process improvement.
Lead the organization’s financial planning and operations.
Develop and manage the annual budget, financial processes, and reporting, including audits and account oversight.
Monitor and report on financial and operational performance monthly, quarterly, and annually.
Coordinate the annual audit process in collaboration with external auditors in the preparation of financial statements for board and member review.
Support the governance structure and board operations of the organization.
Assist the CEO with board and committee planning, including development of meeting agendas, materials, and reports.
Manage the annual board election process and support the Nominations Committee.
Serve as staff support for the Internal Relations Committee and the Awards Committee.
Provide administrative and reporting support to the Social Impact Bond Project Board.
Oversee event logistics, communications, and member services.
Serve as editor of the bi-monthly member newsletter, managing content creation, editing, and publication.
Support the Conference Coordinator with all aspects of the annual in-person and virtual conferences.
Manage other events and activities that may occur during the year.
Manage the annual membership renewal process.
Provide supervision and support to staff as delegated by the CEO.
Qualifications

Minimum 3 – 5 years of experience in operations, project management, or administrative leadership.
Bachelor’s degree in Business Administration, Operations Management, Communications, or a related field.
Experience in association governance and/or Certified Association Executive designation through the Canadian Society of Association Executives.
Experience working in a not-for-profit, volunteer or professional advocacy organization is a plus.
Strong organizational, analytical, and problem-solving skills.
Budget management and financial reporting experience.
Excellent verbal and written communication skills.
Proven ability to manage multiple projects and priorities effectively.
Proficiency with Microsoft Office Suite, QuickBooks Online, Asana, Canva, Survey Monkey, Member Management Software (MemberLeap), and various online platforms.
Self-motivated and adaptable when working in a remote work environment.
Compensation and Benefits

Salary: $60,000–$75,000 annually, commensurate with experience and qualifications
Remote Work Flexibility – this is a work-from-home position with occasional in-person meetings or events as required
Health Spending Account to support wellness and medical expenses
Technology Stipend to offset personal tech and connectivity costs
Vacation and discretionary days
How to Apply

Please submit your resume and a cover letter detailing your relevant experience and why you’re excited about this opportunity to Jill Ell @ jell@pharmacistsmb.ca .

Job Type: Full-time

Pay: $60,000.00-$75,000.00 per year

Benefits:

Paid time off
Work from home
Flexible language requirement:

French not required
Schedule:

Monday to Friday
Weekends as needed
Work Location: Remote

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