Job Description
Osler, Hoskin & Harcourt LLP is one of Canada’s leading business law firms. Advising many of Canada’s corporate leaders, as well as U.S. and international parties with extensive interest in Canada, our more than 1,000 firm members are based in offices in Toronto, Montréal, Ottawa, Vancouver, Calgary and New York.
Osler prides itself on attracting and maintaining some of the brightest talent in the legal arena. Our lawyers, students, management and staff have created a unique firm culture which nurtures mentoring and the exchange of ideas. Osler is a dynamic and exciting place to further your career or carve out a new path.
The Paralegal works closely with our team of Corporate Clerks and assists Calgary Legal Professionals in providing billable legal services to the Firm’s clients, handles routine administrative matters associated with maintaining a corporation’s corporate records and registrations including completing forms and preparing documents for review by Legal Professionals.
Major Responsibilities:
• Maintaining corporate records on an annual basis by identifying what needs to be updated, prepares resolutions for routine matters such as dividend declarations, changes to directors and officers, name change, annual resolutions, obtains client signatures
• Preparing documents required for incorporations, extra provincial registrations of corporations, general and limited partnerships, amalgamations, dissolutions, amendments, and continuances; prepares articles and notices to other provinces to notify of changes using specific forms and resolutions
• Updating and maintaining our legal entity management software and minute books by:
• Ensuring documents comply with the applicable legislation (e.g. BCA, CBCA)
• Noting deficiencies and preparing remedial resolutions, where required
• Arranging for required government filings such as articles, notices of change and annual returns
• Assisting in maintaining the precedent system by providing input and suggestions for changes, preparing precedents when requested
• Maintaining confidentiality of Firm, client, and employee information;
• Liaising with corporate clerks in our other offices as well as corporate searchers
• Assisting with other transactional and administrative matters as required
Position Requirement
Education and Experience
This position requires an undergraduate university degree and/or a College Law Clerk Certificate, plus a minimum of six years of relevant experience in a Corporate Law practice. An equivalent combination of education, training and experience may be acceptable.
Knowledge and Skills
• A minimum of CORES Level II
• Strong analytical skills, attention to detail and a problem-solving mindset
• A high technology proficiency and are adaptable to change
• A passion for innovation and the legal industry
• Energized by a fast-paced setting and able to prioritize multiple competing tasks
• Knowledge of laws/legislation relevant to the corporate practice of ABCA and CBCA entities
• Not-For-Profit knowledge and experience considered an asset
We are currently working in a hybrid work arrangement, which includes a requirement to work partially in the office.
Background and Reference Check
Please note that any offer of employment will be conditional upon background and reference checks, including a criminal record check, credit check, and employment and educational verifications.
If you have the required background with the ability to provide exceptional customer service and wish to work in one of Canada's leading law firms, please reply in confidence with a cover letter and résumé by the closing date.
No agencies or phone calls/emails please.
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