Patrolling Officer

Job Description for

Patrolling Officer –

Security

Document Number

NAYA-HR-Sec-JD-02

Version / Revision

01 / 01

Date

18 / SEP / 2021

Prepared by

System Coordinator

Reviewed by

Area Manager

Approved by

HOD

JD reviewed as part of the HR Process Effectiveness Project in December 2022

AMENDMENT DETAILS

Amendment

Discard

Insert

Notes on Amendments

No

Date

dd.mm.yyyy

Details

Rev No.

Details

Rev No.

1

20.08.2018

Old Procedure

00

Revised Procedure

NAYA-HR-Sec-JD-02

01.00

Organizational Change Requirement

2

18.0+.2021

NAYA-HR-Sec-JD-02

01.00

NAYA-HR-Sec-JD-02

01.01

Skill & Knowledge Changes
• JOB PURPOSE

He will be overall responsible for the management of all security related activities in his shift, maintenance of law and order issues, loss prevention, access control and traffic management, procedural aspects, infrastructure (development, maintenance and procedural application). He should be meeting of all legal and statutory compliances relevant; standardization requirements in relation to the organization; material and gate pass related transactions related to the Gate; Investigations and inquiries into various relevant incidents and practices; He should be able to coordinate, monitor, ensure course corrections & prompt action in case of frauds, unfair practices, law and order issues, deviation in documentation, SOPs, etc.
• ORGANISATIONAL CHART
• RESPONSIBILITIES

RESPONSIBILITIES

ACTIVITIES

QUALITY MANAGEMENT SYSTEM

Primary Responsibility
• The individual should be able to perform the functions of the Patrolling Officer.
• Be aware of the general procedures / conventions / authentication protocols for personnel and vehicle movements, etc.
• Ensure deployment of staff as per deployment plan laid out by the concerned area manager & correctness of deployment.
• Ensure swift response / reporting / actions in case of any law and order issues / disasters / emergencies, etc. as per laid down procedures.
• Ensure maintenance of Law and order, traffic control, facilitate emergency movements, material transfers, disaster / sabotage response & evacuation and movement of only authorized personnel, vehicle and materials.
• Preventing congestion, negating chances of conflicts, congestion on roads, law & order issues and any unrest situation.
• Preventing congestion, negating chances of conflicts, congestion on main roads, law & order issues and any unrest situation

Basic compliance of all Security & safety SOPs, Regulations & procedures
• Be aware of all Security & safety procedures
• Ensure ground level compliance of all Security SOPs
• Personal & underneath-staff compliance to all safety regulations
• Be aware, implement & ensure compliance to system of gate passes for personnel / materials / vehicular & dispatch movements.
• Enforcing Security regulations and procedures in every role and apprehend defaulters / detect non-compliance

3.

Patrolling Officer

Ensure that complete marine area under jurisdiction is covered.
• Ensure complete coverage of area of responsibility as assigned by Area Manager / Security Shift In-Charge
• Ensuring physical counting, check & compliance to deployment schedule of Security staff.
• Ensuring traffic regulations are compiled to and apprehend / detect the defaulters / non-compliance.
• Provide immediate response to any law & order / unrest situations and contain the situation with other Security teams available on ground / mobile.
• Ensure smooth flow of traffic, personnel & vehicular movement at key gates during peak hours.Maintain surveillance in general and specific areas for crime-prevention / apprehension purposes based on provided / self.

Other functions
• Ensuring functioning of Radio network / regular communication and reporting with staff and the Security Command Centre
• Coordination of all Admin / HR / L&D related activities.
• Procedures – Compliance of SOP/procedures/traffic / security & safety regulations
• Disruption – No production / dispatch loss due to security reason
• Situation management – Crisis management & Liaison with Police/Govt. Officials; Coordination of visit
• Continuous surprise checks/supervision
• Proper management of Shift & compliance to duty schedule
• Training – Conducting training sessions for security staff as per specified subject & directions from Dept. training coordinator; People development by training/ regular guidance to new Officers & contracted Security personnelLiaison with Admin / Horticulture / L&D / Warehouse for all administrative / HR / L&D / logistics / project implementation requirements for the Dept.

OHSAS

HSEF Care and Welfare
• Adept at countering the potential risk HSEF / Statutory compliance – Compliance of safety rules during shift; Monitor compliance with the controls.
• Monitor compliance with the controls
• Identify opportunities for enhancing HSEQ performanceEnsure that all legal obligations are fulfilled within due time limits

EMS

Statutory Compliance
• Ensure compliance towards all environmental legislative requirements. Ensure compliance to company standards laid down if any.
• Undertake initiatives to reduce consumption / wastage of paperUndertake initiatives to conserve and optimize use of energy

EnMS 50001:2011

EnMS ISO 50001:2011 AUTHORITY
• Awareness about Energy policy- 5001:2011
• Significant energy uses.Energy objectives and Energy Management System.
• KEY CHALLENGES
• Optimized utilization of resources during shift, effective deployment of personnel and effective use of automation and CCTV surveillance.
• Effective containment of situation in case of unrest / law & order situations
• Ensuring compliance to gate procedures, traffic, Security & safety regulations & ensuring.
• Evolving procedure with new situations and developments.

Crime prevention – developing local intelligence, red-handed apprehension & countering newer strategies by pilferers / fraudsters.
• KEY DECISIONS
• Made by Jobholder:
• Effective deployment of staff & re-deployment as per needs & situations
• Measures to prevent Security breach & situation containment in unrest situations
• Access control related issues
• Compliance to SOP/instructions/procedures

Security project / maintenance related coordination
• Recommendations to superior:
• Training activities for Security Personnel
• New drive & initiatives; changes in implementation methods / existing procedures
• Career planning & growth

Improvement of existing security standards
• INTERACTIONS
• Internal Interactions:

All departments / officials of Nayara Energy
• External Interactions:

Contractors / contractual staff from nearby areas Intelligence with IB, Naval Intelligence Unit Jamnagar.
• DIMENSIONS
• Financial Dimensions:

Utilization with minimum resources for Security function.
• SKILLS & KNOWLEDGE
• Educational Qualifications & Certifications:
• Basic – Graduate with NCC ‘C’ certificate / having defense background of more than 05 years’ service with previous experience of at least 3-8 yrs. of Industrial security.Desirable qualification – degree / diploma in Security, disaster management etc.
• Relevant (Functional/Level) & Total Years of Experience:

3-8 years of experience
• Functional Skills:
• Security consciousness – should be able to understand threat perception and possible course of action that could be undertaken by undesirable elements
• Dynamism – Be mentally tough & dynamic to understand the problems and issues in-depth and create solutions for a certain issue / situations. He should have multi-tasking capability
• Communication skills – Be able to effectively communicate (verbal & written) in Hindi & English at least across all hierarchies from villagers to visiting VVIPs
• Crisis manager – be able to handle with calmness & patience all unrest / mob / dissention situations and ensure law & orderShould have a knowledge of Product/Service, quality parameters, environment, Safety and Energy Management
• Behavioural Skills:
• Team spirit – should be able to gel and perform as part of a team with active efforts to ensure coordination and cohesive actions
• High degree of maturity & balanced approach
• Calmness in behaviour & patience in dealing with situation especially related to law & order.
• Problem solving and negotiation skills