Payroll & Benefits Administrator

Full job description
In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers


Please Note: This is a temporary position beginning August 1, 2025 with an anticipated end date of March 31, 2026.


NAIT is looking for an enthusiastic self-starter with strong customer service skills and attention to detail to join our team as a Payroll & Benefits Administrator. As a member of the Payroll and Benefits team, you are accountable for the full-cycle processing of two bi-weekly payrolls for approximately 2,800 employees.


Key Responsibilities:

Process two bi-weekly payrolls for NAIT’s salaried and casual employees

Process new hires, terminations, adjustments, employee changes (address, dependents, etc.), pay rate changes, promotions, misc. deductions, commissions, bonuses, and benefit changes

Verify time for hourly time submissions and import entries to payroll

Prepare ROE’s, off-cycle payments, and process various payroll reports for audit

Administer benefits for health, dental, life insurance and pensions

Ensure compliance with provincial legislation guidelines, collective agreements, as well as internal policies and procedures

Review and verify source documents

Investigate and correct payroll discrepancies and errors

Respond to payroll inquiries

Calculate termination and severance pay

Liaise with all HR areas, government departments, and other internal and external associates

Cover off duties in the absence of other team members and provides support to the Payroll and Benefits Manager



Skills & Abilities:

Comprehensive knowledge of payroll related legislation including Income Tax, Employment Insurance, Canada Pension Plan, Employment Standards, WCB, as well as full cycle benefit administration

Experience with using Microsoft Office suite, advanced data entry skills and ERP systems and knowledge of PeopleSoft HCM would bean asset

Strong team player with a commitment to professionalism and excellent customer service

Excellent verbal and written communication skills and outstanding analytical skills are required to effectively support all clients and internal/external contacts

Aptitude for troubleshooting

Work well under pressure and able manage tight deadlines

Experience working with cross functional teams


Qualifications:

Post-secondary education or equivalent work experience, preferably with payroll, benefits and pension experience

Completed PCP courses from the Canadian Payroll Association certification program preferred

A good understanding of full cycle payroll in union and non-union environments, including experience with G/L reconciliations and accounting entries


Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).


Remuneration: $2,232.65 to $2,958.19 bi-weekly, plus a comprehensive benefits package.

Please submit a resume and cover letter to be considered for this opportunity.


About NAIT

We are proud to have been named one of Alberta’s Top Employers for 14 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at careers@nait.ca.


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