Performing Arts (Events) Administrator, Part-time

Full job description
Role Description
Performing Arts (Events) Administrator

Reports to: Dean of Music and ultimately the Principal


Status: Permanent part-time, 3-4 days per week


Hours: 8:00am – 4:00pm, 30min unpaid break

You may be required to work outside of these days and hours to provide support to the Performing Arts
team for events held after-hours and on weekends.
Role

The Performing Arts (Events) Administrator is responsible for assisting in the administration of Meriden
School’s cocurricular programs and Performing Arts events.

Responsibilities:

Cocurricular Programs and Events


Assist with the organisations of excursions, Eisteddfod, competitions, concerts and Music
Camp
Assist Music and Drama staff with cocurricular programs including all Music ensembles,
Drama Club, Theatresports and service activities
Liaise with Events Manager regarding music ensembles and requirements for school
functions
Assist with the organisation of concerts/theatre productions for the Performing Arts staff –
rehearsal schedules, stage management plans, equipment lists and IT requirements
Assist with the organisation of photography, videography for concerts and performances
including sourcing copyright and permission
Collate performance photographs and videos of performances for promotional use
Liaise with Registrar for music requirements for Open Morning
Represent the Performing Arts department at Open Mornings, Preview Day, Orientations.
Administration


Act as first point of contact for the Performing Arts Department at required events and functions
Communicate and correspond with parents as required
Assist performing arts staff with administrative duties when needed, i.e. photocopying,
collation of resources
Coordinate lists and rolls in liaison with music and drama staff
Liaise with Business Services regarding event budgets and invoices
Liaise with Marketing to assist with Meriden publications content and photographs
Carry out other administration tasks as required by the Dean of Music.
Desirable:


A knowledge of/or understanding of music
Tertiary studies in the field would be viewed favourably e.g. an Arts admin degree
Experience in Event management or involvement in Arts organisations.


June 2025



Personal Qualities required:


Possess advanced proficiency with the Microsoft Office suite of products and other computer-
based tools
Be an effective communicator and a positive, flexible team member
Be able to multi-task and problem solve efficiently
Be able to plan and complete projects and achieve necessary time lines
Be punctual, highly organised with attention to detail
Have an orientation towards ‘rolling up your sleeves’ and getting involved with issues as
required
Have a personal presentation commensurate with the ethos and reputation of the School
Be discreet, approachable and confidential
Fully embrace, support and contribute to the Christian ethos of Meriden
Be loyal to the School and the Principal and publicly supportive of her decisions.


June 2025