Personal and admin Officer

Job description
# Job Title: Personal and Admin Officer
• Industries to target:** Any Manufacturing Industry
• Job Location:** JAIPUR
• Competency Level:** Individual Contributor

## :
• Critical (CRR):** Tasks which would have a significant impact on the Organization's ability to conduct normal business or objective &
• Non Critical (NCR):** Tasks which are important but not critical

### COMPETENCY CATEGORY:
• MNG: Managerial
• GVN: Governance
• FNT: Functional & Technical
• BHV: Behavioural

## Critical Role and Responsibilities:
• Preparation of Payroll calendar
• Collecting data from all relevant stakeholders, calculating, and entering data in order to maintain and update payroll information
• Processing all payroll data with accuracy of 100 PERCENT
• To have and follow maker and checker process
• Management sign off for payroll with exception report if any
• Consolidation data and report to be submitted to Finance as per defined calendar (earnings, taxes, deductions, leave, disability, and non-taxable wages etc.)
• Resolving payroll discrepancies post salary disbursement (SLA 1-2 working day)
• Managing payroll related legal & statutory compliance (Tax PF, ESIC, PT, LWF & Minimum wages) and responsible for all ESIC, PF contribution, all annual statutory returns before due date
• To close employees full and final settlement within SLA.
• Ensuring adherence and maintaining the record of all statutory compliance in areas of Factory, safety security & IR and also responsible for delivering support on all compliance issues
• Vendor management & management for Payroll and statutory compliances
• Responsible for all applicable HR-related legal/regulatory and compliance programs providing administrative support and managing their queries and able to ensure our administrative activities including plant and office housekeeping run smoothly on daily and long term basis.
• Responsible for all Liaison work with labor department, pollution control board, PF, ESI etc.
• Overall supervision of end to end office administration.
• Effective implementation of HR policies.
• Compliance of ISO +001 requirements
• Responsible for training gap identification and organizing necessary trainings.

## Non Critical Role and Responsibilities:
• Monitoring disciplinary issues & legal matters
• Prepare and submit MIS to the reporting authorities and the Management

### Training provided by the company during probation:
• Understanding of all company policies
• Induction program
• 30-60-+0 day activity plan
• Overview of Process TAT
• In depth overview of ERP and IMS

## Key Result Area (Outcome of Role more result oriented):
• *Key Performance Indicators**

### Role specific requirements:
• Stability in career (not frequent changes)
• Outstation candidates to shift with family
• Preferably from Manufacturing industry
• Proficient in ERP based Payroll software or PF, ESI portals.
• Proficient in Excel (Mandatory)
• Good understanding and experience of liaising with labor department, pollution department, PF department, ESIC etc
• Stay up to date on all general labor law compliance and issues
• Should be aware about all labour laws

## Selection criteria:
• Key words to search for this position:** Payroll, Payroll Processing, Legal Compliances, Labour laws

### Minimum Qualifications:

Full Time MBA in HRM with computer literacy.

### Experience: