Personal Assistant

An exclusive opportunity awaits within Easton's Group of Hotels, Canada's esteemed hospitality leader, renowned for nurturing talent and fostering a culture of excellence. With 20 prestigious properties under our banner and a trajectory of expansion, this posting invites you to elevate your career in a dynamic and supportive environment. At Easton's, we champion Equity, Diversity & Inclusion (ED&I), valuing and amplifying every voice within our diverse workforce.

Benefits:
Comprehensive Health, Dental & Vision Care
Discounts at IHG, Hilton & Marriott properties
Home and Auto Insurance Discounts
Employee Milestone Events
Perkopolis - discount, reward and benefits programs
Educational Reimbursement
Employee of the Quarter/Year
CAA Corporate Discount
Goodlife Corporate Discount

Schedule: Monday to Friday, may include occasional early mornings, late evenings, weekends or public holidays.

Job overview

The position of Personal Assistant is responsible for leading or assisting with projects assigned by the Executive. The ability to take on novel projects from initial stages to full implementation is a paramount requirement of the role. This role requires exceptional organizational skills, discretion, and the ability to manage multiple priorities in a fast-paced environment.

Duties and Responsibilities (BUT NOT LIMITED TO)
Performing personal errands as directed by the Executive and designated individuals.
Coordination of personal and professional life maintenance tasks for the Principal and related parties.
Assist in scheduling in collaboration with the Executive's administrative team for specific projects or to provide coverage during absences.
Manage information flow in a timely and accurate manner.
Make travel arrangements and manage accommodation bookings.
Assist with the planning and coordination of events.
May periodically be required to take minutes during meetings at the discretion of the Executive.
Produce reports, presentations, briefs, and correspondence as requested; format information for internal and external communication (e.g., memos, emails, presentations, reports).
Negotiate with vendors on behalf of the organization as required.
Coordinate and engage with architects, engineers, surveyors, marketing, and sales teams along with internal departments.
Investigate inefficiencies and provide resolution options to stakeholders.
Provide flexible, ad hoc support to ensure the Executive’s daily operations run smoothly.
Monitor deadlines and initiate preliminary work on ongoing projects.
Assist with the coordination and management of philanthropic initiatives and events.
Liaise with non-profit organizations, donors, and other stakeholders.
Manage household staff and external vendors.
Oversee calendars, travel itineraries, and special projects related to the Principal's personal and professional life.
Perform additional duties and personal errands as directed by the Executive.

Education:
College/University degree/Diploma.

Experience:
Minimum 5 years’ proven work experience as a Personal/Executive Assistant or similar role.

Skills:
Discretion and trustworthiness: you will often be party to confidential information
Excellent verbal and written communications skills
Time management skills
Flexibility and adaptability
Ability to be proactive; take initiative
Tact, diplomacy, and confidentiality
Organizational skills and the ability to multitask
Prioritize daily workload
Effective communication skills and English proficiency
Strong familiarity with office equipment (i.e., copiers; meeting tools such as projection systems)
Excellent knowledge of MS Office as well as up to-date with the latest office systems and applications (Outlook, virtual meeting platforms, email platforms, SharePoint, Canva, Mailchimp, Webflow)
Strong familiarity with a variety of devices and platforms and able to provide Tier 1 level IT support.

Personal Characteristics:
Detail-oriented
Resourceful
Preparedness
Team-oriented
Strong inter-personal skills

Physical Abilities:
Ability to sit for extended periods of time.
Ability to lift heavy objects from time to time (i.e., storage boxes, printer paper boxes)

Other Qualifications
A valid Ontario driver’s license is always required as well as access to a vehicle/car.
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