Personal Assistant

Full Job Description
The job of Executive Assistant cum PA is to provide assistance to Chairman and to manage his appointments, schedules and correspondence, take notes in English & Gujarati, manage the travel bookings, co-ordinate & arrange meetings with senior executives, clients and team members, general filing and perform other admin duties. The person should possess a strong ability to multi-task and to prioritize tasks effectively.

Primary Responsibilities

1. To provide administrative support to CEO to manage his appointments, and schedules and to keep his calendar up to date

2. To take notes in English and Gujarati, prepare them and circulate as per his instructions

3. To act as a point of contact and organize meetings with senior executives, clients and other team members

4. To manage Chairman's correspondence and respond to invitations, circulars and post

5. To make independent correspondence in English & Gujarati

6. To prepare and edit presentations in Powerpoint

7. Maintaining files and records

8. Making National travel bookings and arrangements

Secondary Responsibilities

Perform general office & administrative duties such as ordering supplies, keeping the house in order etc.

Preparing the MIS reports

Manage confidential information and maintain strict confidentiality at all times

Attending guests and visitors

To arrange to send/circulate gifts/calendars or any other required assistance

Education Qualification- Graduate / Master in any field

Experience- 3-5 Years in Relevant Field

Skills Required-

Functional:

Excellent typing, shorthand, and stenography skills

Ticket & hotel booking software will be an advantage

IT Skills:

Proficiency in MS Office applications, particularly MS Word, Excel, and PowerPoint

Languages- English, Hindi & Gujarati

Job Type: Full-time

Salary: ₹8,000.00 - ₹10,000.00 per month

Benefits:

Health insurance
Schedule:

Day shift
Ability to commute/relocate:

Gandhinagar, Gujarat: Reliably commute or planning to relocate before starting work (Required)
Education:

Bachelor's (Preferred)
Experience:

total work: 1 year (Preferred)
Language:

English (Preferred)
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