Personal Assistant to the CEO

Location: Mumbai, India (Hybrid)

Working Hours: Overlapping India time and US Time Zones (Eastern Time)

Experience Level: 5-10 years

Role Overview

We are looking for a highly organized and proactive Personal Assistant to support the CEO (based in New York) in his day-to-day activities. The ideal candidate will ensure seamless coordination, efficient follow-ups, and structured task management while working closely with key stakeholders. This role requires someone with strong communication skills, excellent time management, and the ability to work independently in a fast-paced environment.

Key Responsibilities:
• Task & Email Management:
• * Track, organize, and respond to emails, ensuring timely follow-ups.
• Prioritize key messages and bring urgent matters to Owen’s attention.
• Maintain a structured To-Do List and follow up on pending tasks.
• Meeting Coordination & Follow-ups:
• * Schedule and organize meetings across different time zones.
• Take clear and concise notes, summarizing key takeaways.
• Ensure action items from meetings are tracked and followed up.
• Operational & Administrative Support:
• * Organize Owen’s calendar efficiently, ensuring seamless scheduling.
• Assist in preparing reports, presentations, and business documents.
• Manage confidential data and sensitive information with discretion.
• Stakeholder Communication:
• * Liaise with internal teams, external clients, and vendors as needed.
• Ensure smooth coordination between the Mumbai and NYC teams.

Requirements
• 5-10 years of experience as a Personal Assistant/Executive Assistant supporting senior management.
• Strong organizational and multitasking skills, with a proactive approach.
• Excellent verbal and written communication skills in English.
• Organised Task Management + Ability to work independently and prioritize effectively.
• Comfortable working in US time zones (Eastern Time preferred).
• Proficiency in Microsoft Office Suite, Google Workspace, and productivity tools like Notion, Slack, Asana, etc.

Preferred Qualifications:
• Experience working in a global business environment with cross-border teams.
• Familiarity with e-commerce, jewelry, or tech-driven businesses is a plus.
• Strong problem-solving skills and a keen attention to detail.

If you are a self-driven professional who thrives in a fast-paced, global environment and enjoys keeping things structured, efficient, and well-coordinated, we’d love to hear from you!