Pharmaceutical Event Planner - Speakers Bureau Program Coordinator

Job highlights
Identified by Google from the original job post
Qualifications
Positive attitude at all times and the ability to work with a team and maintain a “Whatever it Takes” attitude
Ability to boost team morale
Ability to take constructive feedback and adjust in order to progress forward
Ability to communicate clearly with management via email or in person
Excellent interpersonal, customer service and organizational skills
Exceptional attention to detail
Professional and clear oral and written communication AND etiquette skills to successfully manage high phone and email volume
Demonstrate ability to work in a fast-paced environment, changing planning activities and/or multitasking often to meet fluctuating client/company priorities
Ability to take on additional ad hoc tasks as needed to support the team without complaint
Ability to work flexible schedules and/or extended hours to meet clients’ business needs
Ability to maintain productivity while performing repetitive planning tasks every day
Basic Math and Spelling proficiency
Ability to work and thrive in a team atmosphere
Responsibilities
Friday can be fully remote
The Event Planning Coordinator will be responsible for executing logistics for medical education events and ensuring that our commitments are met on-schedule and within budget
In addition, Event Planning Coordinators are also responsible for:
Performing a variety of intricate planning tasks related to identifying and scheduling ALL aspects of the event including Location, Guest Speakers, Food, Equipment, Speaker Travel needs and more
Maintaining consistent communication with sales representatives, faculty, and internal staff throughout the meeting planning process
This position coordinates the events from start to finish and post event reconciliation
Database management - manage promotional educational programs within our proprietary events management platform
Budget management - assisting customer representatives within their program planning budget to ensure they meet client business rules and guidelines
Selection or confirmation of venue, menu, audiovisual, and air/ground transportation arrangements
Coordinate payment with venues/caterers and any other vendors
Frequent daily communication with sales representatives and faculty as needed
Review all venue contracts for accuracy/ensure client compliance requirements are met
Ensuring all meeting materials are complete and accurate
Work closely with other team members to ensure successful execution of meetings
Adherence to various policies (i.e., confidentiality, sensitive communication, intellectual property)
Effectively manage high volume of meetings while also responding to emails and phone calls
Must be available to cover after-hours phone line 5pm-midnight on a rotated basis (weeks selected by coordinator)
Job description
Program Coordinator – Pharma Event Planning

Location: Lyndhurst, NJ

In office Monday through Thursday. Friday can be fully remote.

Hours: 7.5hrs/day

General Purpose/Summary of Job:

The Event Planning Coordinator will be responsible for executing logistics for medical education events and ensuring that our commitments are met on-schedule and within budget. In addition, Event Planning Coordinat...