Procurement & Accounts Support Officer

Job Title: Procurement & Accounts Support Officer (Remote – Gurgaon)

Department: Procurement & Finance

Reports To: Procurement Manager (UAE) / Group Accountant

Employment Type: Full-time

Work Location: HQ27, Gurgaon (Work-from-office)

✅ Role Overview:

The Procurement & Accounts Support Officer will manage day-to-day procurement operations and assist the finance team with supplier invoice reconciliation, GRN matching, and data entry. The role requires handling both procurement and accounting workflows in coordination with the UAE team, ensuring timely purchasing, accurate record-keeping, and smooth vendor payments.

???? Key Responsibilities:

Procurement:
• Raise and manage Purchase Orders (POs) via ERP (ECi e-automate or similar).
• Liaise with suppliers in UAE for pricing, order confirmation, and delivery follow-ups.
• Source quotes, maintain vendor price lists, and support basic vendor evaluation.
• Track open orders, update procurement trackers, and report status weekly.
• Coordinate with logistics teams on goods receipt and delivery timelines.
• Maintain digital procurement records for audit and compliance.

Accounts Support:
• Match Purchase Orders with GRNs and supplier invoices for accuracy.
• Assist in reconciliation of vendor accounts and prepare payment packs.
• Post supplier invoices into ERP system with appropriate coding and documentation.
• Support month-end closing tasks including accrual entries and payable schedules.
• Assist the finance team in generating aging reports and vendor payment schedules.

????️ Key Skills & Competencies:

Skill Area

Description

ERP Expertise

Hands-on with ECi e-automate, SAP, or similar ERP

Procurement Ops

Skilled in PO processing, sourcing, and vendor coordination

Accounting Support

Familiarity with AP, invoice matching, reconciliations

Excel Proficiency

Advanced use of Excel: Pivot Tables, VLOOKUP, reconciliation sheets

Communication

Clear and confident in English (verbal & written)

Multitasking

Comfortable managing dual roles across departments

Process Orientation

High accuracy and adherence to timelines and controls

???? Qualifications & Experience:

Criteria

Details

Education

Bachelor’s in Commerce / BBA / M.Com or related field

Experience

4–5 years in Procurement + Accounts support roles, preferably for international operations

Location

Based in Gurgaon or able to relocate immediately

Tools

Strong in ERP systems (preferably e-automate), Excel, and email communication

Language

Fluent English mandatory; Hindi for local coordination