Program Assistant

In order to ensure your application is received by NAIT for thorough review and consideration, please apply directly through our Careers site at www.nait.ca/careers


Please Note: This competition is limited to current NAIT staff.


The School of Energy and Natural Resources currently recruiting for a full-time administrative support position. The successful candidate will provide support to instructional and leadership staff and perform a wide variety of services to ensure the programs’ administrative functions are carried out effectively. This position will primarily provide support to the Natural Resources Programs, including: Conservation Biology, Environmental Monitoring and Assessment, Forest Technology, Geoscience Technology, Laboratory Research and Biotechnology and others


Key Responsibilities:

Providing front line support to current and prospective students regarding program information and other assistance as required

Support program scheduling as well as input and maintain student and staff records in the PeopleSoft Student Administration system,

Assist in enrolling new and current students into the PeopleSoft Student Administration system

Assist with program purchasing including requisition entry into the PeopleSoft Financial system

Apply Microsoft Word and Excel skills for day-to-day program needs

Coordinate assigned activities such as textbook orders, student orientation, maintaining and updating the program action plans

Prepare student manuals, class lists, mark collection sheets and manage student files

Perform reception duties such as telephone, email and in person inquiries, book appointments and deal appropriately with students and staff

Plan and manage office operations including filing systems (electronic and paper copies), ordering of supplies, etc.

Electronic maintenance of student records on an ongoing basis

Prepare various forms, program documents and spreadsheets

Operate office equipment such as scanners, photocopiers and printers and assist instructors with updating course log information

Taking minutes at a variety of meetings (i.e. department, Program Advisory Committee)

Other duties as assigned


Skills & Abilities:

Verbal and written communication skills

High attention to detail

Comfortable working both independently and as part of an effective and collaborative team

Ability to time-manage, adapt to changing priorities, and work under tight timelines

Ability to build relationships with a variety of stakeholders

Strong working knowledge and experience using Microsoft Office software

Experience using PeopleSoft, MS Teams and Moodle would be an asset

Understanding or experience in Natural Resources Programs

Knowledge of NAIT departments and NAIT policies and procedures would be a definite asset



Qualifications:

Completion of grade 12

Related post-secondary certificate or diploma

Minimum two years’ experience in an administrative capacity

Equivalencies may be considered


Remuneration: $44,256.+4 - $57,140.72 per year, plus a comprehensive benefits package. (Classification - Administrative Support IV).

This position is covered by the Alberta Union of Provincial Employees (AUPE) Collective Agreement.

Applicants with education credentials earned outside of Canada should have their credentials evaluated by World Education Services or the International Qualifications Assessment Service (IQAS).


Please submit a resume and cover letter to be considered for this opportunity.


About NAIT

We are proud to have been named one of Alberta’s Top Employers for 14 consecutive years. Being part of a community that makes a difference in the lives of students, staff, industry clients and partners, NAIT’s culture reflects our shared values of respect, collaboration, celebration, creativity, and accountability.

People are what make NAIT great, and we prioritize the employee experience. We offer benefits and unique perks focusing on health and wellness, work-life balance, recognition, and professional and personal growth. In addition to excellent vacation time, we offer paid time off between Christmas and New Year's.

NAIT supports a flexible work environment, enabling staff to request approval for on-campus, off-site, or hybrid work arrangements based on the nature of the role. Please note that remote positions require employees to reside within Canada.

NAIT is committed to fostering an environment that supports equity and cultivates inclusion through our Equity, Diversity, and Inclusion Strategy. We are a proud partner of the Canadian Centre for Diversity and Inclusion and Pride at Work Canada. While we encourage all qualified applicants to apply, only those being considered will be contacted. If you require any accommodations, please connect with us at careers@nait.ca.


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