Program Coordinator I

Career Area:
Administrative Support Job Description:

Your Work Shapes the World at Caterpillar Inc.

When you join Caterpillar, you're joining a global team who cares not just about the work we do – but also about each other. We are the makers, problem solvers, and future world builders who are creating stronger, more sustainable communities. We don't just talk about progress and innovation here – we make it happen, with our customers, where we work and live. Together, we are building a better world, so we can all enjoy living in it.

JOB PURPOSE: A project management professional committed to delivering programs on-time, within budget and to specification by improving the effectiveness of project teams through the application of professionally accepted program and project management methods, techniques, tools, and training. Provides some expertise in specific areas of program and project management processes to ensure the most efficient and cost effective implementation of products and services.

JOB RELATED STATISTICS:

NPI program budgets: average $2,500,000 cumulative/incumbent

Programs supported: 3-7 basic programs

JOB DUTIES:

This position is the role of a intermediate to fully capable project management professional. The incumbent has limited project management experience. He/she manages projects that have moderate R&D value, are little complex in nature, and will require some supervision. This is a staff position that requires a basic understanding of program and project management tools & processes. The incumbent will provide basic facilitation for project teams, will help develop network diagrams, and will help with integration & compression sessions. Work assignments will be specialized in nature with coordination between other staff personnel needed for larger and more complex programs.

Specific work assignments may be as follows: Assist Program Managers in scheduling and support program control meetings & compression sessions. Incumbent has the ability to make schedule changes/corrections during control meetings and compression sessions. With Program Manager guidance, maintains program level issues/action logs, risk registers/FMEAs, scope change requests/logs, program work plans, and program cost tracking.

Create accurate and detailed schedules with regular follow-up by Program Management Supervisor to ensure data quality and timeliness. The incumbent captures project information, and with assistance from the project team interprets, identifies relationships between activities, analyzes data from schedule updates, works with project team members to resolve logic errors, helps explain changes due to updates, and updates plan accordingly based on actions taken by team to resolve schedule problems.

Conduct detail-planning meetings with minimal supervision. The incumbent should possess the ability to work with functional areas to develop their detailed activities and schedule. Provides guidance in understanding and following program and project management standard processes, and works daily with team members to emphasize the importance of the program schedule to be successful in implementing on time, within cost, and at the required quality targets. Provides administrative planning and follow-up for program team meetings.

The incumbent should be able to Identify work breakdown structure (WBS) with some help and transfer into project management software independently. He will be required to create report packages and communicate project status.

BACKGROUND/EXPERIENCE:

The position requires general knowledge of company policies and processes, and company products and customers. This position requires a four year college or university degree (preferred technical focus) is highly desirable. In addition, three to five years of job-related experience in Program Coordination, Information Technology, Engineering, project management or NPI are typically desired. Incumbent should have basic
Relocation is available for this position.

Caterpillar is an Equal Opportunity Employer (EEO).

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