Project Administrator

Location
Stapylton QLD 4207
 
Benefits
Pulled from the full job description
 
Full job description
Project Administrator

Date: 18 Jul 2026
Location: Stapylton, QLD, AU, 4207
Company: Ventia
Ventia is looking for a detail-orientated and proactive Project Administrator (Finance) to join their Transport Finance team. This is a pivotal role supporting large scale infrastructure projects by managing financial operations and subcontractor relationships. You will work closely with engineers, supervisors and commercial teams to ensure smooth financial administration across the contract.

What’s on Offer
Good salary, career stability, learning and progression opportunities within Ventia
Flexibility (start and finish times to accommodate personal commitments and work life balance)
Hybrid – Stapylton depot with parking on site and 1-day WFH
Supportive, inclusive team who like to have a fun work environment
Access to a variety of Health and Wellness initiatives - including the EAP, Ventia's Healthy Minds program and Healthy Bodies program
Employee benefits such as corporate travel discounts, Novated leases, private health discounts, credit discounts with retailers Australia wide including Woolworths, Coles, Booking.com and Expedia

Key Responsibilities
This is a diverse and fast paced role, where you will need to be initiative-taking with strong determination to deliver outcomes. You will travel to local project sites and engage with the field crews to ensure you have a thorough knowledge of the project and requirements.
Subcontractor management – handle monthly claims, resolve payment issues and maintain vendor relationships
Month end consolidation – prepare accruals, reconcile claims and allocate costs accurately
Accounts payable and receivable – process invoices, manage claims and ensure timely payments
Payroll support – assist with payroll processing and cost/sell rate systems
General administration – maintain documentation, manage mailboxes and support procurement processes

Required Skills and Experience
Experience in project finance, construction or transport sectors
Strong understanding of accruals, procurement systems and subcontractor management
Proficiency in SAP (highly regarded), Microsoft Excel and Office 365
Excellent time management, communication and ability to work autonomously
An adaptive learner with a collaborative mindset
You must have full working rights to apply.

About Ventia
Ventia is a leading infrastructure services company, operating across Australia and New Zealand. Our clients are the owners and operators of assets that are critical to our local communities. We pride ourselves on working smart, safely and sustainably, harnessing the latest technologies and brightest minds. With a diverse and proud heritage, we have a track record of delivering essential services to the communities in which we operate.

Diversity
Ventia is enriched by the diverse experiences, talents and cultures that our people bring to the organisation, while celebrating and respecting the communities we operate in. We are committed to providing a safe and positive environment that provides equal opportunities for individuals of all backgrounds, including Aboriginal and Torres Strait Islander people, LGTBQI+, Women, Veterans and spouses and people with disabilities.

How to Apply

Position Reference Number: 163533