Project Controller

Halifax Regional Municipality is inviting applications for the permanent position of Project Controller in Facility Design & Construction (FD&C) in Property, Fleet & Environment.

Halifax Regional Municipality (HRM) is committed to reflecting the community it serves and recognizing Diversity and Inclusion as one of the Municipality’s core values. We have an Employment Equity Policy and we welcome applications from African Nova Scotians and Other Racially Visible Persons, Women in occupations or positions where they are underrepresented in the workforce, Indigenous/Aboriginal People, Persons with Disabilities and 2SLGBTQ+ Persons. Applicants are encouraged to self-identify on their electronic application.

Under the general supervision of the Director, the Project Controller coordinates budget, project management, procurement and report preparation for Facility Design & Construction. The Project Controller supports project management activities throughout project development, planning, procurement, construction and close-out phases. This role assists Facility Design & Construction by keeping projects moving forward and ensuring everyone involved has what they need to successfully deliver required outcomes. They must be analytical, able to prioritize work, be attentive to detail, customer-focused, and be able to work under pressure. The Project Controller must have a thorough understanding of HRM’s processes, along with a proficiency in SAP, both in the capital and operating budgets.

DUTIES AND RESPONSIBILITIES:

Assists with the preparation and management of project, capital and operating budgets, reports, special projects and confidential work
Monitors expenditures, prepares journal entries, requisitions, and inputs budget projections to ensure accuracy of administrative operating and capital budgets for the business division
Schedules, researches and prepares background material for meetings, and other necessary arrangements including attendance, procurement compliance, agenda preparation, recording of minutes and establishing a follow up for action items
Responsible for the development and implementation of consistent administrative practices and communication protocols (i.e., correspondence, report formats, procurement and financial procedures, general office practices, records management and administration related to leasing, acquisition and disposals etc.)
Provides SAP support and training to staff
Performs other administrative duties as assigned, and/or special projects in support of the Director, FD&C Managers and team
Maintains confidential files for unionized and non-unionized employees
Tracks invoice payments and addresses vendor issues
Keeps management team current with operational budget position on a regular basis
Responsible for regular operational budget forecasting
Coordinates business planning process for the business section
Provides financial information and guidance to the Director to assist in achieving financial goals
Prepares and submits time sheets, status change forms and ensures HR database information is accurate and complete
Creates and maintains attendance and vacation tracking
Administers Vacancy Management
Prepares financial reports: updates account payable/receivable records
Coordinates invoicing and reporting for partnership projects
Approves requisitions, expenses, and other financial transactions within their authority
Coordinates the draft, collaboration, review and approval of Regional Council and CAO reports and briefing notes
May perform other related duties as assigned

QUALIFICATIONS:
Education and Experience:

2-year Diploma from a recognized business or administrative educational institution with a concentration in accounting, legal, business or related field
Minimum three years' relevant experience in financial reporting and project tracking
Experience in construction and/or facility maintenance considered an asset