RE-POST -Administrative Assistant

The Aboriginal Health & Wellness Centre of Winnipeg, Inc. is accepting applications from qualified persons of Aboriginal descent for the following position. AHWC is committed to achieving employment equity, therefore encourage applicants to self-declare in cover letter if Indigenous (First Nation, Status and Non-Status, Metis and Inuit).

Position Summary:

Under the supervision of the Director of Programs, the Administrative Assistant is responsible for providing a broad range of secretarial, clerical and general office services. The Administrative Clerk shall ensure that all activities are undertaken in a manner that is consistent with, and complementary to, the Vision Statement, the Principles and Values and the policies and procedures of the Aboriginal Health & Wellness Centre (AHWC).

Duties & Responsibilities:

Provides general secretarial and clerical support for programs as required.
Prepares and types a variety of correspondence such as; internal memoranda, reports, letters, minutes of meetings and other related documents, etc.
Reproduces and distributes materials to designated staff members, as is required from time to time
Attends meetings for the purposes of recording minutes of the proceedings
Maintains a thorough and accurate record of all incoming telephone messages, appointments, facsimile transmissions and correspondence for staff and distributes this information in an accurate manner
Operates, and coordinates maintenance of various office equipment including personal computer, photocopy machine, fax machine, mailing equipment, and telephone switchboard, etc.
Provides security for and assists in the development, maintenance and updating of the manual and / or computerized filing, inventory, and database systems to ensure the timely and accurate access to information. Included is the validation and input of data.
Provides support to the Finance Officer, including the processing of invoices, reconciliation of accounts and statements and other general accounting tasks.
Maintains the general reception area in the Administrative offices including the disposal of recyclables, loading of paper in photocopy machines and printers and clearing of paper shredding machines on a daily basis
Available to perform minor troubleshooting concerning the operation of computer and printing systems
PROGRAM SPECIFIC DUTIES:

Books appointments for the program staff
In consultation with the Coordinator of Programs or designate, plans and makes reservations for out-of-town travel, including preparing and submitting the budget for approval prior to booking travel or accommodations.
Ensures that program statistics and demographics and general program activities are collected updated, inputted and available bi-weekly.
Submits accurate program statistics to the Coordinator of Programs
In consultation with the Coordinator of Programs, or designate, prepares and formats monthly Program Activity Updates
Ensures all program forms are utilized and used appropriately
Ensures all time sheets and payroll documentation are ready for Human Resources bi-weekly.
Other duties as may be assigned
Qualifications:

Graduate of a Secretarial/Administrative certificate/diploma, or a combination of education and related experience deemed acceptable by the Centre.
Typing speed of 55 wpm
Proficient in MS Office; Outlook, Word, Excel, Powerpoint
Extensive experience in the operation of general office equipment; personal computer, printers, fax, photocopy machines, Meridian telephone lines, mail machine, etc.
Demonstrated experience working within a busy office environment
Excellent interpersonal and organizational skills
Ability to prioritize workload effectively
Demonstrated capacity to function effectively in a working team environment.
Ability to communicate in an Aboriginal language(s) would be a definite asset
To apply, please submit your resume and cover letter on Indeed, or directly to:

Kristi Fitzgerald

Coordinator of Human Resources

humanresources@ahwc.ca

Job Types: Full-time, Permanent

Pay: $17.88-$20.73 per hour

Benefits:

Dental care
Employee assistance program
Extended health care
Life insurance
RRSP match
Vision care
Flexible language requirement:

French not required
Schedule:

Day shift
Monday to Friday
Education:

Secondary School (preferred)
Experience:

Administrative experience: 1 year (preferred)
Social Services and/or Shelters: 1 year (preferred)
Work Location: In person