Receptionist Administrative Clerk

Who we are:

AerSale® is a global leader and market innovator specializing in aviation products and services to meet the growing demand for aftermarket support in global passenger, cargo, and government segments. Featuring complete aircraft nose-to-tail, value-added offerings, including Aircraft & Component Maintenance, Repair and Overhaul Services (MRO), Aircraft & Engine Sales and Leasing, Used Serviceable Material (USM) Sales and Parts Exchange, Flight Equipment Asset Management Services, Internally developed aircraft and component modifications (engineered solutions) designed to enhance aircraft performance and operating economics (e.g. AerSale®, AerTrak® and AerAware).

For more information, visit us at www.aersale.com.



What we Offer:

• Medical Insurance

• 100% Employer Paid Dental, Vision, Life, Short and Long Term Disability Insurance

• 401K with Employer Contribution

• Employee Stock Purchase Plan (ESPP)

• Education Reimbursement (related field)

• Employee Referral Program and Recognition Program

• Paid Holidays and 15 Paid Time-Off Days annually



Summary:

The Receptionist Administrative Clerk is primarily responsible for answering and transferring calls, greeting clients, vendors, and visitors in addition to assisting the Office Manager with any and all additional administrative functions as needed.



Essential Duties and Responsibilities:

Answering incoming telephone calls determines the purpose of callers, and forwards calls to appropriate personnel or department.
Ensure common areas such as the kitchen and reception areas are tidy and presentable.
Regularly stock and maintain kitchen supplies, ensuring they are organized and adequately replenished.
Oversee general office maintenance.
Report deficiencies and repairs of appliances equipment.
Submit office maintenance service requests to building management when needed (i.e., light bulb replacements, leaks).
Greets visitors, determines the nature of business, announces visitors to appropriate personnel, and escorts them to designated areas as needed.
Receives, sorts, and routes mail, and maintains and routes publications.
Assist with expense reports submissions through Concur.
Assist with setting up office events and coordinate catering arrangements, including placing orders, ensuring timely delivery, and managing food set up and cleanup.
Order office supplies/keep inventory of stock and restock as needed (subject to purchase approval by Senior Management and/or Office Manager).
Schedule meetings and reserve conference rooms.
Manages multiple projects and other clerical duties as needed.


Education and Experience:

High school diploma or general education degree (GED) required. Bachelor’s Degree preferred.
Must have a minimum of two (2) years of previous customer service experience including working with the public.
Skills and Abilities:

Ability to apply common sense to carry out detailed written or oral instructions.
Must have knowledge of Microsoft Office products including Word and Excel.
Attention to detail is imperative and must be able to multi-task.
Must be initiative-taking.
Must have strong verbal and written communication skills.
Must exhibit an elevated level of confidentiality with work products.