Receptionist/Administrative Assistant

About us

DermNurse Medical Aesthetics is a leading clinic in Calgary, specializing in medical aesthetics and skincare. We offer a range of treatments including injectables, skin care, hormone optimization, and medical-grade facials. We are committed to providing our clients with high-quality, personalized care in a comfortable and professional environment. We are affiliated with both Evi Beauty and Skin Vault in Inglewood Calgary. This job posting is for the Evi Beauty located at 1010 +th Ave SE, Calgary Alberta. Evi is a high-end studio, exclusively selling organic skincare lines and offering organic chemical peels and facials.

Job Description: We are seeking a full-time Receptionist to join the new Evi Beauty location. As the first point of contact for clients, you will play a crucial role in ensuring a welcoming, organized, and seamless experience. The ideal candidate is: knowledgable in organic skincare; Speaks and writes English very proficiently; Has experience in aesthetic services; Proficient in sales, is enthusiastic, organized, and customer-service oriented.

Key Responsibilities:

Help with setting up the new studio

Greet and assist clients as they arrive at the studio.

Schedule and manage client appointments through our booking system Jane EMR.

Experience with the Jane system will be considered an asset.

Sales of organic skincare products.

Tracking inventory.

Answer phone calls, emails, and online inquiries professionally and promptly.

Process payments and handle client transactions.

Maintain the cleanliness and organization of the reception area.

Educate clients about the services, promotions, and skincare products. If appropriate, educate the clients about the services and products offered at Skin Vault (Clinical Aesthetic services) and Dermnurse (Medical Aesthetic services).

Assist with administrative tasks, such as filing, data entry, and inventory tracking .

Create and implement newsletters to clients. Help with social media content.

Support the clinic’s daily operations by collaborating with staff and Management.

Qualifications: High school diploma or equivalent. Medical Office Assistant Diploma is an asset. Excellent communication and interpersonal skills. Proficiency in using computers, especially Microsoft word, Canva, Excel, booking and point-of-sale systems. Ability to multitask and prioritize in a fast-paced environment. Detail-oriented, organized, and able to maintain a professional demeanor. Experience working in the medical aesthetics or plastic surgery industry is an asset.

What We Offer: Competitive hourly wage of up to $22/hr to start + commission. Wage is based on experience. Commission opportunities based on sales and performance. A positive and collaborative work environment. Training and development opportunities. Discounts on treatments and skincare products.

Job Type: Full-time

Pay: $18.00-$22.00 per hour

Expected hours: 40 per week

Additional pay:

Commission pay
Benefits:

Company events
Flexible schedule
Flexible language requirement:

French not required
Schedule:

8 hour shift
Day shift
Application question(s):

Do you have experience with the Jane EMR booking system?
Do you have experience selling medical-grade skincare?
Do you have experience in Organic skincare?
Experience:

Reception : 3 years (required)
Social media : 1 year (preferred)
Language:

English (required)
Work Location: In person

Application deadline: 2025-06-06
Expected start date: 2025-06-0+