Region Event Planning Manager

Overview

Since our founding in 1+24, we've cut cardiovascular disease deaths in half, but there is still so much more to do. To overcome today’s biggest health challenges and accelerate this progress, we need passionate individuals like you. Join our movement, be part of the progress, and help ensure a healthier future for all. You matter, and so does the impact you can make with us.

This exempt position reports to the Senior Director, Business Operations of the Eastern States (ES) Region. This key position has a focus on coordinating event logistics with vendors and staff in Central/Western New York and Western Pennsylvania to execute exceptional fund-raising special events in markets of varying size. Key responsibilities include supervising a team of up to 2 Development Coordinators and ensuring compliance with applicable laws, American Heart Association policies and procedures, and data integrity requirements for effective and efficient operations. Responsible for ensuring teams have the training, resources and operational support required to achieve strategic, fiscal, and operational goals. May provide support for local Board of Directors if needed based on designated market(s). The Region Event Planning Manager will have their own campaigns/events/Directors to support.

The Association offers many resources to help you maintain work-life harmonization through your changing needs and life situations. To help you be successful, you will have access to Heart U, our award-winning corporate university, as well as additional training and support, locally.

\#TheAHALife is our company culture, our way of life, reflecting our diversity, equity & inclusion, our focus on work-life harmonization and our Guiding Values. Discover why you will Be Seen. Be Heard. Be Valued™ at the American Heart Association by following us on LinkedIn, Instagram, Facebook, X (formerly Twitter), and at heart.jobs.

Responsibilities

Primary responsibilities include (but are not limited to):
• Consults with the field on the resources required and provisions administrative and logistics support to assigned offices for ongoing and ad-hoc projects including, data entry, reporting, processing invoices, event planning and logistics, day-of-event support, and problem resolution.
• Supports department objectives by performing data quality checks, supporting events and campaigns and other activities.
• Serves as an expert resource on American Heart Association systems and manages customer and campaign information utilizing systems accurately, timely and completely in accordance with established guidelines.
• Regularly communicates and coordinates priorities and timelines with manager, direct reports and customers.
• Planning event logistics including sourcing vendors and negotiating contract terms.
• Attending in-person events to help with set up, execution and tear down.

Event Support

The Region Event Planning Manager is responsible for helping to plan and implement a variety of events as needed primarily in designated markets. May assist with other markets in the Eastern States region as needed. Meet with the local teams to discuss specific requirements of events, challenges faced in the past and work with Association partners to develop solutions applicable to the situation.

Supervision and Training
• Supervise and train up to 2 administrative staff that handle office management, Board of Directors support, event coordination and execution, event auction execution, event systems set-up and maintenance, CRM/DMS system input and data analysis, and event mass email design.
• Provides staff leadership, management, and development of the assigned team, ensuring effective delegation and completion of projects and achievement of identified goals and objectives consistent with the American Heart Association's leadership competencies.

General Position Expectations
• Maintaining a high level of service by responding to customer inquiries both internally and externally in a knowledgeable and timely manner
• Attention to detail required for formatting, spelling, grammar, and punctuation.
• Performing other duties as required to support services provided by the Business Operations department
• Preparing presentations, instructions, correspondence, and documentation in a timely manner
• Working independently and within a team on special nonrecurring and ongoing projects

Qualifications

Want to help get your resume to the top? Take a look at the experience we require:
• College degree in a business-related area preferred.
• Experience with vendor negotiations and contract review and revisions.
• Experience in event planning, organizing, consultation and event management.
• Exceptional ability to train, coach and lead an administrative team with the expectation of being hands-on and directly involved in day-to-day tasks as needed.
• Strong written and oral communication skills. A natural tendency to document written notes, decisions and next steps in all key meetings and conversations and share with all that need to know.
• Ability to work with fast paced teams.
• Exceptional skills in PowerPoint, Word, and Excel (Advanced knowledge and skill with these programs is preferred. These skills are subject to testing.)
• Proven ability to respond quickly to changing ideas, responsibilities, expectations, strategies and other processes at work.

Required Skills:
• Proficient in using web conferencing software (Zoom, Microsoft Teams, etc.)
• Proficiency in technical skills and problem-solving
• Excellent verbal and written communication
• Training and presentation skills
• Strong collaboration skills
• Ability to manage multiple projects simultaneously
• Ability to objectively evaluate, make effective decisions and develop alternative solutions
• Ability to work with cross-functional teams
• Ability to be diplomatic, self-motivated, resourceful, tactful, and flexible.
• Knowledge of and skill in report and external email preparation, proofreading and attention to detail.
• Proven background and willingness to work in an atmosphere requiring flexibility and change.
• Strong time management skills
• Excellent attention to detail
• Able to lift and/or move large objects with the expectation that heavier items would be broken down into smaller components or additional assistance is required before lifting and/or moving.

Preferred Skills & Experience:
• Nonprofit experience
• Design skills, preferably in Canva or similar design tools
• Event Management Systems, such as Greater Giving and Luminate software
• Automated accounting software knowledge
• Proficiency in Microsoft SharePoint system

Compensation & Benefits

Salary minimum to the midpoint of the range is $50,200 to $62,800. Pay is commensurate with experience; geographic differentials to the pay range may apply. The American Heart Association reserves the right to pay more or less than the posted range.

The American Heart Association invests in its people. Here are the main components of our total rewards package. Visit Rewards & Benefits to see more details.
• Compensation – Our goal is to ensure you have a competitive base salary. That’s why we regularly review the market value of jobs and make adjustments, as needed.
• Performance and Recognition – You are rewarded for achieving success by merit increases and incentive programs, based on the type of position.
• Benefits – We offer a wide array of benefits including medical, dental, vision, disability, and life insurance, along with a robust retirement program that includes an employer match and automatic contribution. As a mark of our commitment to employee well-being, we also offer an employee assistance program, employee wellness program and telemedicine, and medical consultation.
• Professional Development – You can join one of our many Employee Resource Groups (ERG) or be a mentor/mentee in our professional mentoring program. HeartU is the Association’s national online university, with more than 100,000 resources designed to meet your needs and busy schedule.
• Work-Life Harmonization – The Association offers Paid Time Off (PTO) at a minimum of 16 days per year for new employees. The number of days will increase based on seniority level. You will also have a total of 12 paid holidays off each year, which includes several days off at the end of the year.
• Tuition Assistance - We support the career development of all employees. This program provides financial assistance to employees who wish to further their education and career in relation to their current duties and responsibilities, or for potential future positions in the organization.

The American Heart Association’s 2028 Goal: Building on over 100 years of trusted leadership in cardiovascular and brain health, by 2028 the AHA will drive breakthroughs and implement proven solutions in science, policy, and care for healthier people and communities. The greatest discoveries in health must reach everyone where they are.

At American Heart Association | American Stroke Association, our mission is to be a relentless force for a world of longer, healthier lives, regardless of race, ethnicity, gender, gender identity, religion, age, language, ****** orientation, national origin and physical or cognitive abilities. We're committed to ensuring our workforce, workplace culture and mission have a shared impact across a diverse set of backgrounds.

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In accordance with local and state laws where applicable, qualified applicants with arrest or conviction records will be considered for employment.

EOE/Protected Veterans/Persons with Disabilities

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Posted Date 15 hours ago (12/12/2024 6:17 PM)

Requisition ID 2024-13711

Job Category Administrative Support

Position Type Full Time