Sale And Purchase Assistant

The role

Position: Sale & Purchase Assistant

Contract type: Full Time

Reporting to: Head of Sale & Purchase

Location: London



Overview of role

With a diversified portfolio of over 180 commercial vessels and ongoing fleet expansion, this is an exciting opportunity to join a small, high-performing team of three responsible for delivering on vessel acquisitions, both newbuilds and second-hand tonnage and sale of vessels within the fleet.


Reporting to the Head of Sale and Purchase, you will work closely with our c-suite to support in the coordination and completion of commercially beneficial sales and purchase activities from contract negotiations through to ship delivery.


Zodiac is therefore seeking a Sale and purchase Assistant to join the team. The ideal candidate will bring strategic thinking, strong analytical abilities, and experience in the shipping industry. You should be comfortable working in a fast-paced, high-pressure environment and have a proactive approach to delivering high-quality results.


Key responsibilities and primary deliverables

Assisting in the negotiation of sales and purchases on Principals’ behalf, on their instruction.
Assisting in the drafting / review of deal documentation, including contracts, to protect the interests of Principals.
Assisting in the review and execution of authorised Memoranda of Agreement / contracts / all deal-related documentation.
Report the main terms of sales and purchases to all personnel and Principals’ representative offices in Monaco.
Ensure that arrangements and details for holding deposits are made and confirmed within the required timescales.
Coordinate and ensure that all relevant departments, Masters, Superintendents and port agents are updated on the details relating to the physical inspection of vessels, both for sales and purchases.
Update all relevant departments, offices and Masters on the authorised terms of sales and deliveries within the required timescales.
Assist in the arrangement of the execution of all required delivery documents, including liaising with Principals, Classification Societies, banks etc.
Accurately calculate final balances, including bunkers, lubricating oils and extras etc.
Coordinate and ensure that all relevant departments, Masters, Superintendents and port agents are updated on the details relating to the physical deliveries of vessels.
Coordinate with internal and external parties to ensure the successful organisation of closing meetings.
Report confirmation of deliveries to all personnel, Principals’ representative offices in Monaco and other authorities as necessary.
Assist in the registration of vessels in Principals chosen flag state.
Assist in arranging the execution of all flag related documents, including liaising with Principals, Flag State Authorities etc.
Assist in the coordination of flag and names changes


General

Support the Head of S&P in the coordination and completion of commercially beneficial sale and purchase activities – from contract negotiations through to ship delivery.
Accurately update and distribute S&P reports and reference lists within the required timescales.
Maintain accessible, updated and well organised electronic files.
Undertake such other duties and tasks as required to assist in the smooth running of the S&P Department.
Participate in the S&P Department’s growth with input and ideas for development initiatives.

Skills profile

Relevant experience & education

2 to 4 years shipping experience in either Sale & Purchase (broker / principal), Operations or Legal would be an advantage.
Previous experience in drafting, reviewing and negotiating S&P contracts would be an advantage.
Demonstrated understanding of the difference in vessel types, main areas of shipbuilding, flag states, classification and commercial variables in shipping is a requirement for the role.
Advanced knowledge and proven ability in the use of Microsoft Office applications i.e. Word, Excel and PowerPoint.
Strong interpersonal and communication skills to facilitate and maintain strong relationships with all levels of the business, external legal, commercial and government entities.
High level of analytical skills and strategic thinking ability to support decisions with sound reasoning and judgement.
Excellent attention to detail and ability to identify and focus on relevant information.
Ability to self-motivate and to prioritise conflicting demands against short timelines.
Creative and lateral thinker.
Professionalism and trustworthiness should be beyond question.
Ability to take ownership and holds oneself accountable.
Ability to take initiative and be proactive.
Commitment to helping promote and maintain a safe workplace.

Due to the high volume of applications, we regret that only shortlisted candidates will be contacted.