Sales Coordinator| Convention Center

Job highlights
Identified by Google from the original job post
Benefits
This role pays an hourly wage of $26.85 to $28.85
Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays)
Reimagined following a $640-million-dollar renovation, the MBCC provides a world-class, state-of-the-art event venue for exceptional conferences, conventions, trade shows, and meetings
A LEED Silver certified green building, the venue includes a magnificent Grand Ballroom, 500,000 square feet of flexible exhibition halls, 4 junior ballrooms, outdoor terraces & parks, and 84 breakout rooms
The MBCC’s immediate proximity to lively South Beach, Lincoln Road, Ocean Drive, and many other Miami Beach cultural arts attractions make it an ideal venue for your next event
Responsibilities
Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet
Position Summary The Sales Coordinator position is responsible for providing administrative support to the Sales & Marketing Department, and assisting with business development and sales for trade shows, meetings and conventions, consumer shows, and local event bookings for the Miami Beach Convention Center (MBCC) and Campus
Under general supervision of the Director of Sales & Marketing, the position also provides administrative support to the Associate Director of Sales and the Sales Managers and assists in coordinating the licensing of space and booking of events for the venue;
represents the organization in a professional manner by providing customer service, responding to sales inquiries, coordinating prospecting initiatives, and conducting site visits
Key responsibilities include CRM system administration, monthly and annual reporting, survey administration, goals tracking, data analytics and data entry, filing/records management, day-to-day completion of sales related activities and processes, and projects as assigned
This entails aiding in achieving revenue targets, economic impact goals, and upholding exceptional standards of quality
Input, update, and oversee the scheduling calendar and booking platform/CRM system with all booking activity for the Miami Beach Convention Center
Maintain and generate bi-monthly update of Calendar of Events
Administer booking leads from the Greater Miami Convention & Visitors Bureau, Cvent and the website
Assists clients with questions pertaining to the use and rental of the facilities
Performs research and gathers the appropriate preliminary information on booking worksheets regarding availability, nature of event, etc
Acts as point person in Sales Department for all requests for dates and space by other departments
Assists the Director of Sales & Marketing and Sales Managers with tracking rental applications, past-due contracts, and outstanding payments
Maintains all digital filing in online client sales files
Assists the Sales Manager in the preparation of contracts, contract revisions, and addendums
Answers incoming phone calls and email inquiries to the Sales Department
Acts as Sales lead for all City of Miami Beach events, and Rum Room and Venu events
Assists in scheduling of planning meetings, site visits and pre-con meetings
Performs various administrative functions such as preparation and tracking of lease agreements and addendums by managing and updating the Sales database/CRM; attends monthly sales meeting and prepare/distribute agenda
Assist Sales Managers in the preparation of event addendums and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding 1st deposits, insurance, and other related license agreement requirements
Assist Sales Managers in updating facility user contact and account information, blocking meeting space and other event booking information in the event booking and management system
Communicates with sales leaders of GMCVB, area hotels, hospitality partners, and venue partners to align strategies and needs
Create and maintain event files; distribute and reconcile all event folders and respective checklists for Sales, Event Services and Finance Departments
Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service
Provides Reception coverage…
Job description
Position: Sales Coordinator| Miami Beach Convention Center
Oak View Group Oak View Group is the global leader in venue development, management, and premium hospitality services for the live event industry. Offering an unmatched, 360-degree solution set for a collection of world-class owned venues and a client roster that includes the most influential, highest attended arenas, convention centers, music festivals, performing arts centers, and cultural institutions on the planet.

Position Summary The Sales Coordinator position is responsible for providing administrative support to the Sales & Marketing Department, and assisting with business development and sales for trade shows, meetings and conventions, consumer shows, and local event bookings for the Miami Beach Convention Center (MBCC) and Campus. Under general supervision of the Director of Sales & Marketing, the position also provides administrative support to the Associate Director of Sales and the Sales Managers and assists in coordinating the licensing of space and booking of events for the venue;

represents the organization in a professional manner by providing customer service, responding to sales inquiries, coordinating prospecting initiatives, and conducting site visits. Key responsibilities include CRM system administration, monthly and annual reporting, survey administration, goals tracking, data analytics and data entry, filing/records management, day-to-day completion of sales related activities and processes, and projects as assigned. This entails aiding in achieving revenue targets, economic impact goals, and upholding exceptional standards of quality.

This role pays an hourly wage of $26.85 to $28.85.

Benefits for FT roles:

Benefits:

Health, Dental and Vision insurance, 401(k) savings plan, 401(k) matching, and paid time off (vacation days, sick days, and 12 holidays).

This position will remain open until November 12, 2024.

About the Venue The award-winning Miami Beach Convention Center (MBCC) welcomes meeting and event planners, exhibitors and attendees to Miami Beach and Miami. Reimagined following a $640-million-dollar renovation, the MBCC provides a world-class, state-of-the-art event venue for exceptional conferences, conventions, trade shows, and meetings.

A LEED Silver certified green building, the venue includes a magnificent Grand Ballroom, 500,000 square feet of flexible exhibition halls, 4 junior ballrooms, outdoor terraces & parks, and 84 breakout rooms. The MBCC’s immediate proximity to lively South Beach, Lincoln Road, Ocean Drive, and many other Miami Beach cultural arts attractions make it an ideal venue for your next event.

For more informaiton visit

Responsibilities

ESSENTIAL DUTIES AND RESPONSIBILITIES:

Administrative Support:

Input, update, and oversee the scheduling calendar and booking platform/CRM system with all booking activity for the Miami Beach Convention Center.

Maintain and generate bi-monthly update of Calendar of Events

Administer booking leads from the Greater Miami Convention & Visitors Bureau, Cvent and the website

Assists clients with questions pertaining to the use and rental of the facilities. Performs research and gathers the appropriate preliminary information on booking worksheets regarding availability, nature of event, etc.

Acts as point person in Sales Department for all requests for dates and space by other departments.

Assists the Director of Sales & Marketing and Sales Managers with tracking rental applications, past-due contracts, and outstanding payments.

Maintains all digital filing in online client sales files.

Assists the Sales Manager in the preparation of contracts, contract revisions, and addendums.

Answers incoming phone calls and email inquiries to the Sales Department.

Acts as Sales lead for all City of Miami Beach events, and Rum Room and Venu events.

Assists in scheduling of planning meetings, site visits and pre-con meetings.

Performs various administrative functions such as preparation and tracking of lease agreements and addendums by managing and updating the Sales database/CRM; attends monthly sales meeting and prepare/distribute agenda.

Assist Sales Managers in the preparation of event addendums and related correspondence; review documents for completeness and accuracy; assist in following up with facility users regarding 1st deposits, insurance, and other related license agreement requirements.

Assist Sales Managers in updating facility user contact and account information, blocking meeting space and other event booking information in the event booking and management system

Communicates with sales leaders of GMCVB, area hotels, hospitality partners, and venue partners to align strategies and needs.

Create and maintain event files; distribute and reconcile all event folders and respective checklists for Sales, Event Services and Finance Departments.

Demonstrate continuous effort to improve operations, decrease turnaround times, streamline work processes, and work cooperatively and jointly to provide quality seamless customer service.

Provides Reception coverage…