School Data and Admin Receptionist - Runcorn

Job description
Data and Admin Receptionist

Runcorn

8:30 - 4:30pm

Monday to Friday - may be a temp-term opportunity for the right candidate

To manage the Reception area of the school, manage the organisation of all data relevant to student's placements and progress, and the presentation of this. To type and present reports for distribution to stakeholders, and to compile minutes of meetings. To be responsible for undertaking administrative, financial and organisational processes within the school under the guidance of senior staff.

The ideal candidate will have previous experience of working in schools and have excellent written and oral communication skills along with a working knowledge of SIMS.

Key Duties

Administration

1

Undertake, to a high quality, typing, word processing and other ICT based tasks including the production of letters, reports, schedules etc. to be used by staff, partner schools, students, parents/carers and other multi-agency services.

2

Maintain manual and computerised records and/or management information systems, incl. SIMS

3

Collation of registers and the completion of various returns as required by the local authority and DfES e.g. Census, staff attendance, supply data, etc.

4

Analyse and evaluate data/information and produce reports/information as required

5

To manage the preparation and production of quality information and reports for professionals in referring schools and collaborating agencies.

6

Take notes at meetings and circulate high quality minutes to attendees e.g. staff meetings, student reviews, professional associations, HR meetings, etc.

7

To organise and provide clerical support, e.g. photocopying, filing, emailing, completing routine forms and responding to routine and complex correspondence.

8

To maintain and update the school website information, social media and school news.

+

Liaise with Alternative Providers and 1:1 Tutors where necessary.

10

To participate and assist in the organisation of examination administration/invigilation as and when required.

11

To undertake reception duties, answering telephone and face to face enquiries and signing visitors and students in and out.

12

To ensure that the Reception of the school is well presented and operates in an effective and positive way for the students, staff of the school, and all visitors

14.

Manage the administration of school lettings and other uses of school premises.

15.

Organise school trips, visits by the school nurse, photographer, linked schools, parents etc.

16.

To assist with pupil first aid/welfare duties, looking after sick pupils, liaising with parents/carers and/or staff etc. already in

17.

Organise cover for absent staff under the direction of the Headteacher/ Deputy Headteacher/Line Manager.

18.

To supervise, train and develop skills of support staff

1+.

Process invoices and orders for school resources and personnel. Manage petty cash and reimbursement of the school credit cards.

General

1

Comply with and assist with the development of policies and procedures relating to health, safety and security, confidentiality and data protectio