Senior Admin Executive

Velotio Technologies is a product engineering company working with innovative startups and enterprises. We have provided full-stack product development for 110+ startups across the globe, building products in the cloud-native, data engineering, B2B SaaS, IoT & Machine Learning space. Our team of 400+ elite software engineers solves hard technical problems while transforming customer ideas into successful products.

The Senior Admin Executive will lead and oversee all aspects of office operations and administrative services, ensuring the provision of a highly efficient, compliant, and supportive work environment. This pivotal role involves strategic planning, team leadership, comprehensive facilities management, and fostering seamless coordination across departments to enhance overall organizational productivity and employee experience.


Requirements

Bachelor's degree in Business Administration, Facilities Management, Operations Management, or a related field. Master's degree or relevant professional certifications.
6-8 years of progressive experience in office administration, Event management or facilities management.
In-depth knowledge of advanced office management procedures, facilities management best practices, procurement strategies, and relevant regulatory compliance.
Advanced analytical and problem-solving skills, capable of addressing complex operational challenges and making informed decisions.
Exceptional negotiation and vendor management abilities, with a track record of securing favorable terms and ensuring high service standards.
Advanced proficiency in Microsoft Office Suite and experience with relevant administrative software, HRIS, or Facilities Management Systems (FMS).
Good verbal and written communication skills, with the ability to influence and collaborate effectively with senior stakeholders.
Key Responsibilities

Lead, manage, and continuously optimize day-to-day office operations and administrative functions.
Maintain organized records, reports, MIS and filing systems.Handle procurement of office supplies and vendor management.
Ensure compliance with company policies and procedures/ Audits.Office upkeep, housekeeping, security, Transport, cafeteria, Tea- coffee vending machines.
Oversee the continuous operation and optimization of all essential utilities and systems: electricity, air conditioning (AC), Reverse Osmosis (RO) water purification, fire safety systems, CCTV, and access control systems.
Client & Event management.
Preparing day to day reports/ maintain records.Manage petty cash and basic bookkeeping tasks.
Lead and manage for the office upkeep, including high standards of housekeeping, robust security protocols, and efficient facilities maintenance.
Liaise with IT, HR, Finance, Smartworks, Noida office for operational works.
Benefits

Our Culture:

We have an autonomous and empowered work culture encouraging individuals to take ownership and grow quickly.
Flat hierarchy with fast decision making and a startup-oriented "get things done" culture.
A strong, fun & positive environment with regular celebrations of our success. We pride ourselves in creating an inclusive, diverse & authentic environment.
We want to hire smart, curious and ambitious folks so please reach out even if you do not have all of the requisite experience. We are looking for engineers with the potential to grow