Senior Confidential Secretary| Banking NI GBM

Full Job Description
The health and safety of our employees and candidates is very important to us. Due to the current situation related to the Novel Coronavirus (COVID-1+), we’re leveraging our digital capabilities to ensure we can continue to recruit top talent at HSBC. As your application progresses, you may be asked to use one of our digital tools to help you through your recruitment journey. If so, one of our Resourcing colleagues will explain how our video-interviewing technology will be used throughout the recruitment process and will be on hand to answer any questions you might have.

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If you’re looking for a career that will unlock new opportunities, join HSBC and experience the possibilities. Whether you want a career that could take you to the top, or simply take you in an exciting new direction, HSBC offers opportunities, support and rewards that will take you further.

If you’re looking to unlock new job opportunities, take a look at the possibilities right on your doorstep here at HSBC.

Principal Responsibilities

Secretarial Activities:

Checking Mails and Calendar management
Archiving & Retrieval of e-mails
Delegating & following up with team members for timely revert on MIS response
Co-ordinating with RMs across regions for weekly and monthly MIS reverts
Liaising with external / internal Executive Assistants for fixing meetings for the Managing Director (internal meetings & External client meetings)
Processing of payments to Vendors
Assisting the team in settling corporate credit card claims, expense reimbursements.
Co-ordinating external and internal Corporate Events
Co-ordinating with Travel Desk for all travels in the team
Maintenance and updation of leave records of the team
Updation of CME system for all client appointments / call reports of GB North Head.
Liaising with IT & Admin for any infrastructure requirement / issues within the team
Tracking & billing of all official expenses of the Expat in the team
Updation of Gifts & Entertainment register for the gifts/entertainment offered/received to and from client.

Other Activities:

Negotiation with the clients for loan rates and sharing rates with the clients, processing of fresh, rollover, repayment / prepayment of loans in coordination with the loans team and balance sheet as well as respective clients for the entire region.
Liaising with concerned team for match funding for providing best rates to the clients.
Follow-up with clients for Loan letters and reporting of loans to INM CDT Loans team and Treasury
Seeking discrepancy approvals, suspense account credit etc. whenever required.
Sharing loan balance outstanding statements, monthly debt servicing to be done by clients wherever requested.
Sharing MI on monthly basis for the loans processed during the month
Seeking Exception approvals on transactions viz., signature not as per mandate, sign differs, no call back transactions, discrepant cheques, A2 payments, RTGS/NEFT payments, transactions to be processed basis scan etc as per the grid.
OD interest calculation, addressing client queries/discrepancies, seeking approvals for any reversals for excess interest charged in the account.
Filing ECB2 returns with Regulatory team and sharing acknowledgement copies with clients on monthly basis.
Follow up with clients for Stock statement, insurance copies, CA certificates, Annexure III, Unhedged foreign currency exposure data which are regulatory requirements in nature.
Liaising with backend team for issuance of solvency certificate, bank certificate, IEC/AD Code certificates.
Signature verification, bank account details verification on client documents
Liaising with LEA team for regulatory /statutory notices received for response to be sent to the authorities.

Requirements
Requirements
Self-driven individual with ability to multi-task and manage time exceedingly well
High levels of integrity in client dealing
Robust knowledge / strong inclination to learn – bank systems, processes, key local regulations, product offering of HSBC, documentation
Strong understanding of corporate credit risk
Good communication skills
Good Analytical and reasoning skills
Proficient in computer applications: Microsoft Office/Outlook etc
Educational Qualifications / Certification and Requirements:

A graduate college degree is a pre-requisite
Education background in Finance preferred
Atleast 3-5 years of relevant work experience preferred.
The above should not deter enthusiastic applicants to apply. We would equally focus on attitude and ability / willingness in addition to education background and experience while evaluating the applicants.

Useful Link


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HSBC is committed to building a culture where all employees are valued, respected and opinions count. We take pride in providing a workplace that fosters continuous professional development, flexible working and opportunities to grow within an inclusive and diverse environment.
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Issued by The Hongkong and Shanghai Banking Corporation Limited, India