Senior Information Governance Officer

Employment Type: Ongoing

Classification: Parliamentary Service Level 6

Closing Date: 11:30pm AEDT, Tuesday, 17 September 2024

Contact: Angela Warren, 02 6277 5524, angela.warren@aph.gov.au


The Opportunity

The Department of Parliamentary Services (DPS) is recruiting for a Parliamentary Service Level 6 Senior Information Governance Officer within Digital Recording Services Branch.


The Digital Recording Services (DRS) Branch sits within the Information Services Division (ISD). The branch is responsible for:

Broadcasting and archiving the audio-visual record of chamber and committee proceedings.
Producing the written record of parliamentary debates and committee hearings, known as the Hansard, and
Providing enterprise information management advice and services to DPS.


The branch comprises a diverse and unique workforce that delivers significant outcomes. Within DRS, the Information Management Section works closely with ISD and other areas of the department to facilitate the creation, maintenance and preservation of all information, in line with the Australian Parliament Digital Strategy and the DPS Enterprise Information Strategy.



The Senior Information Governance Officer is accountable for the planning, review and publication of the department’s suite of information governance material, secretariat for the Information and Data Governance Committee, and drafting of the department’s response to the National Archives’ annual Check-up survey. The Senior Information Governance Officer will also participate in the review and submission of revised records authorities to the National Archives for approval.



The Senior Information Governance Officer is responsible for developing, implementing, and maintaining the department’s information governance program. The information governance program ensures that the department’s information assets are managed securely, are compliant with legislation and regulations, and align with departmental, and whole-of-government goals and objectives.


The Senior Information Governance Officer is required to undertake complex work, and operate with limited direction, with the opportunity for reasonable autonomy and accountability. The role includes using initiative and judgement in the interpretation of policy and in applying practices and procedures. The Senior Information Governance Officer provides professional and policy advice in relation to complex problems and may assist in strategic planning, program and project management, and policy development. The Senior Information Governance Officer will be required to liaise with a range of stakeholders in a representational role.

Who we are looking for

The Senior Information Governance Officer requires highly developed communication skills, sound understanding and application of information management and governance practices, stakeholder engagement, and an ability to respond in a constantly changing environment, with a strong emphasis on the importance of accuracy and completeness.



Our ideal candidate will have:


Demonstrated experience in information management/information governance.
Experience in the use of Content Manager or another EDRMS and in the use of Microsoft 365.
Demonstrated experience in the practical application of the Building Trust in the Public Record policy.
Exceptional analytical, troubleshooting, and problem-solving skills. Highly effective communication skills (written and verbal).
Exceptional stakeholder engagement/management skills.
Ability to work in a dynamic and often rapidly changing environment.
Strong focus on collaboration and teamwork.
Job Specific Requirements:



The successful applicant will be required to obtain and maintain a Negative Vetting 1 (Confidential/Highly Protected/Secret) security clearance.


At DPS, we acknowledge the value diversity brings. We are committed to building a diverse and inclusive workplace that ensures all our people can contribute to our shared purpose. We welcome applications from Aboriginal and Torres Strait Islander people, mature age people, people from diverse backgrounds and people with disability.


Duty Statement

Classification: Parliamentary Service Level 6

Branch: Digital Recording Services Branch

Section: Information Management

Immediate supervisor: Director Information Management


Under limited/general direction undertake duties in accordance with the agreed standards for the Parliamentary Service Level 6 classification. The duties will include, but are not limited to, the following:

Contribute to the development, maintenance and regular review of information governance strategies, frameworks and policies relevant to DPS information Management to promote best practice and meet legislative and regulatory requirements.
Contribute to the development, maintenance, and regular review of the DPS records authorities.
Assist in managing the implementation of components of the National Archives of Australia’s (NAA) Building Trust in the Public Record policy requirements.
Contribute to internal projects, such as the in-place records management project, supporting the capture, maintenance and preservation of information created within Microsoft 365 tools.
Provide secretariat support for information governance committees, including the Information and Data Governance Committee and the Metadata Working group.
Develop and maintain strong working relationships with clients, internal/external stakeholders, and service providers to ensure positive customer outcomes.


Employees of DPS are required to be able, and to be seen to be able, to provide professional advice and services to all Senators and Members without favour or prejudice.


How to apply

Please upload a one page pitch (750 words maximum) describing how your skills and experience would contribute to the role and work of the department.


Your pitch is an opportunity to tell us why you want to work at DPS, why you are interested in the role and what you can offer in the role. Frame your pitch around the role description and relevant ILS Profile. Make sure to use relevant examples and accomplishments that demonstrate your ability to perform the role.


Our purpose and values

We proudly provide innovative, unified, and client-focused services to the Australian Parliament and parliamentarians. We are a values driven department, placing our values at the heart of everything we do; from our service offerings and decision making to our interactions with stakeholders and each other.


Our people are employed in a broad and unique range of professional, customer service and trade-based roles, all joined by a shared purpose: to make an enduring contribution to Australia’s parliamentary democracy. We have an inclusive workplace that reflects the diversity of the community we serve. While we come from all walks of life, we share a commitment to care for and protect our iconic workplace.


Every year, almost one million people visit Australian Parliament House to experience the parliamentary process, the building’s architecture, nationally significant art collections, events, tours, and food and dining experiences – all made possible by our people, who are active participants in an environment where no two days are the same.


What we can offer

Join our community based on innovative, unified, and client-focused services, where your skills and development will be nurtured. You will also enjoy:


access to flexible work arrangements
ongoing opportunities to learn and develop new capabilities
a competitive remuneration package
free secure underground parking
free gym membership and access to recreational facilities
on-site childcare, banking services, post office, value-for-money dining options and more.

Salary

Currently, the salary range for this position is $+4,25+ - $105,+41 per annum.


Conditions of Employment

Employment opportunities at Department of Parliamentary Services are subject to a range of conditions prescribed in the Parliamentary Service Act 1+++ which include:


Australian citizenship – to be eligible for employment with DPS, applicants must be an Australian Citizen.

Security clearance and character clearance – the preferred applicant will be required to obtain and maintain a security clearance at the level specified, as well as complete and be deemed suitable through a Nationally Coordinated Criminal History Check.

Health assessment – a pre-employment health assessment will be required where there are physical or medical requirements for the role.