Job Description
At Houston Methodist, the Sr. Trainee Affairs Coordinator is responsible for working closely with the training and education initiatives for the Houston Methodist Academic Institute (HMAI) under the supervision of the Director of Educational Partnerships. The Sr. Trainee Affairs Coordinator position provides direction, as well as works directly with the postdocs, residents, medical students, graduate students, undergraduate students, and high school students that are doing laboratory research under the mentorship/supervision of an independent scientist within the Research Institute.
PEOPLE ESSENTIAL FUNCTIONS
Oversees and directs the training initiatives for the Houston Methodist Institute of Academic Medicine trainees to facilitate all aspects of their research education endeavors which may include some public relations and/or efforts to improve the current services available for the trainees.
Manages the Methodist Academy Postdoc and Trainee Association (MAPTA) and administrative management of faculty oversight committee. Serve as liaison to Education Administration, Faculty and other affiliated personnel.
Works directly with joint-program trainees, Texas A&M Health Science Center medical students, and other institutional partnerships on various aspects of support for training, development, and professional support.
Recommends initiatives to improve department scores for employee engagement on department scorecard.
SERVICE ESSENTIAL FUNCTIONS
Leads Individual Development Plan Project Committee in implementing institution-wide development practices. Serves on management committee for all HMRI events as it pertains to community STEM education and organizational intercultural initiatives.
Establishes external relationships with organizations who support postdoctoral and graduate fellows while maintaining optimum communications with trainees, to facilitate appropriate management of trainee experiences. Implements Alumni Relation initiatives through newly deployed Alumni Portal.
Manages the collection, tracking, and reporting of evaluations and grades for joint programs using an on-line database and directs orientation of upcoming individual development plan and OrcID participants. Instructs students as necessary.
QUALITY/SAFETY ESSENTIAL FUNCTIONS
Oversees all programming and coordination of activities that are required to comply with institutional and program requirements of the Office of Graduate Studies and Trainee Affairs joint programs (to include management of development as it pertains to NIH & NSF grant requirements, orientation, evaluation & assessment, and quality development standards.
Ensures compliance with research students' handbook guidelines and expectations, thoroughly understanding Office of Graduate Studies and Trainee Affairs joint programs policies and procedures.
Compiles and assesses trainee data metrics for satisfaction and development for implementing new processes. Maintains and manages relationship with current and past trainees for alumni relations and metrics.
Creates content for Office of Graduate Studies and Trainee Affairs website, brochure, and annual report. Produces handbook that consists of Office of Graduate Studies and Trainee Affairs (OGSTA) development tools & metrics, Institute of Academic Medicine resources, and funding opportunities focused on trainee development/fellowship.
FINANCE ESSENTIAL FUNCTIONS
Manages department budget to ensure staying on track of fiscal accounts and pay invoices for use of departmental expenditures.
GROWTH/INNOVATION ESSENTIAL FUNCTIONS
Generates and communicates new ideas and suggestions that improve quality and/or service of education programs.
Facilitates and produces community outreach initiatives including tours and special training events and identifies unique and creative ways to assure accessibility and availability of research education programs to clinical trainees via seminars, workshops, etc.
Identifies and assumes responsibility of own learning needs and seeks continuing education opportunities to meet those needs. Completes and updates the individual development plan (IDP) on an on-going basis. Ensures own career discussions occur with appropriate management.
This job description is not intended to be all-inclusive; the employee will also perform other reasonably related business/job duties as assigned. Houston Methodist reserves the right to revise job duties and responsibilities as the need arises.
EDUCATION
Bachelor's Degree required
Master's degree or equivalent experience in an academic medical center preferred.
WORK EXPERIENCE
Three years' experience in healthcare delivery or academic setting.
Experience in a health science center or higher education setting preferred.
LICENSES AND CERTIFICATIONS - REQUIRED
N/A
KNOWLEDGE, SKILLS, AND ABILITIES
Demonstrates the skills and competencies necessary to safely perform the assigned job, determined through on-going skills, competency assessments, and performance evaluations
Sufficient proficiency in speaking, reading, and writing the English language necessary to perform the essential functions of this job, especially with regard to activities impacting patient or employee safety or security
Ability to effectively communicate with patients, physicians, family members and co-workers in a manner consistent with a customer service focus and application of positive language principles
Ability to prioritize, frequently and quickly shift tasks, and adapt to a rapidly changing environment
Exhibits attention to detail and critical thinking skills
Possesses excellent organizational skills
Demonstrates ability to work alone and with a team
Use of personal computer and related software (such as Microsoft, Excel and PowerPoint, Access, Outlook and Publisher
SUPPLEMENTAL REQUIREMENTS
WORK ATTIRE
Uniform No
Scrubs No
Business professional Yes
Other (department approved) No
ON-CALL
Note that employees may be required to be on-call during emergencies (ie. DIsaster, Severe Weather Events, etc) regardless of selection below.
On Call No
TRAVEL
Travel specifications may vary by department
May require travel within the Houston Metropolitan area Yes
May require travel outside Houston Metropolitan area Yes
Company Profile:
Houston Methodist Academic Institute oversees the Education Institute and Research Institute, including 772 faculty and 56,250 learners. The Academic Institute aligns our research and education initiatives in service to the clinical mission, providing solutions that answer the call for new technologies and skills our clinicians need for patient care. Houston Methodist Education Institute coordinates our primary academic affiliation with Weill Cornell Medicine and other joint programs, including the Engineering Medicine Program at Texas A&M University Intercollegiate School of Engineering Medicine. The Education Institute also oversees continuing medical education and graduate medical education, and supports more than 1,000 trainees in residence for medical, nursing, allied health and research education programs. Houston Methodist Research Institute supports research programs and infrastructure that enable faculty across the system to bring new scientific discoveries to patients as rapidly as possible through the full cycle of a cure from conceptual bench research, to prototyping and development, to clinical trials and FDA approval. The Research Institute supports more than 1,387 clinical research protocols and $70.3 million in extramurally funded translational research programs.
Houston Methodist is an Equal Opportunity Employer.
