Skin Philosophy Training Executive Administrative Assistant

Job description
Position Overview: We are seeking a proactive, highly organized, and strategic Executive Assistant (EA) to provide high-level support to our leadership team. This role is integral to ensuring the smooth operation of Skin Philosophy Training by managing schedules, coordinating initiatives, and acting as a trusted partner to senior executives.

The ideal candidate will be a strategic thinker with exceptional organizational skills, capable of anticipating needs, streamlining workflows, and driving efficiency in a fast-paced environment.

Key Responsibilities:
• Strategic Planning Support: Collaborate with the leadership team to plan, track, and execute key initiatives, ensuring deadlines and objectives are met.
• Schedule Management: Organize and maintain complex calendars, including meetings, appointments, and events, while prioritizing conflicting demands.
• Communication Liaison: Serve as the primary point of contact between the executive team and internal or external stakeholders, ensuring clear and timely communication.
• Project Coordination: Oversee and manage special projects, ensuring alignment with company objectives and efficient delivery of outcomes.
• Travel Arrangements: Coordinate detailed travel itineraries, including flights, accommodations, and schedules for domestic and international travel.
• Document Preparation: Draft, edit, and proofread correspondence, presentations, and reports for executive meetings.
• Meeting Facilitation: Prepare agendas, take minutes, and track follow-up actions to ensure meetings are productive and decisions are implemented.
• Operational Oversight: Monitor workflows and processes to identify opportunities for improvement and greater efficiency.
• Confidentiality Management: Handle sensitive information with discretion and professionalism.
• What We're Looking For:
• Strategic Mindset: Ability to anticipate needs, prioritize tasks, and align actions with organizational goals.
• Organizational Expertise: Exceptional ability to manage complex schedules, multi-task, and streamline operations.
• Communication Skills: Outstanding verbal and written communication, with the ability to represent the executive team professionally.
• Problem-Solving Abilities: A proactive approach to identifying and addressing challenges efficiently.
• Tech-Savvy: Proficiency with Microsoft Office, Google Workspace, project management tools, and virtual communication platforms.
• Experience: Previous experience as an Executive Assistant or in a similar strategic support role, preferably in a fast-paced industry.
• Leadership Skills: Confidence in taking initiative and influencing outcomes positively.
• Flexibility: Adaptability to shifting priorities and occasional travel to support the leadership team.

What We Offer:
• Impactful Role: Play a key part in shaping the success and growth of Skin Philosophy Training.
• Dynamic Environment: Work alongside a passionate and innovative leadership team in the skincare education industry.
• Professional Development: Opportunities for learning and career advancement in a growing organization.
• Flexible Working Options: Possibility for hybrid or remote work arrangements, depending on the needs of the role.

About Us: Skin Philosophy Training is a leader in advanced skincare and beauty education, empowering students with the knowledge, skills, and confidence to excel in the industry. We pride ourselves on our innovative curriculum, dedication to excellence, and mission to transform lives through education.