special events planner

Work Term: Permanent
Work Language: English
Hours: 35 to 40 hours per week
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 2 years to less than 3 years
Work setting
Associations and non profit organizations
Arts and culture
Festival
Event producer
Tasks
Administer revenues and expenditures
Assist in preparing financial reports
Develop risk management plans
Promote conference and meeting services or special events
Develop and monitor emergency security plans
Inspect and select sites
Develop marketing and communication plans
Develop media strategies and public relations activities
Recruit, hire and supervise staff and/or volunteers
Prepare, present and manage budgets
Develop sponsorship, partnership or fundraising programs
Solicit event donors
Review bids and negotiate costs
Determine requirements for hospitality services, signage, multi-media equipment, printing and other technical services, and arrange for and manage contracts for these services
Arrange for production or purchase of promotional products
Arrange for shipping, receiving and storage
Assist in budget preparation
Assist in site selection and attend to related details
Co-ordinate and monitor conference and meeting activities and attend to related details
Co-ordinate media services
Co-ordinate set-ups, staging, seating, parking, communication systems and other details for special events
Confirm and co-ordinate speakers
Implement registration systems
Implement social programs, food and beverage, transportation, and other services
Set up and monitor, or arrange for the setting up and monitoring of multi-media equipment
Plan and arrange for accommodation and transportation services
Plan and arrange for trade shows and exhibits
Plan schedules, goals and objectives
Develop registration systems and information materials
Plan for required documentation and for pre- and post-distribution of documentation (itineraries, evaluations etc.)
Research and design special events programs
Plan for VIP arrangements
Plan for translation and interpretation services
Book facilities for office personnel
Plan for traffic and crowd control and security
Plan for social events and guest programs
Develop policies and procedures and attend to other management responsibilities
Prepare final financial and other reports
Manage Event Logistics
Plan and oversee Webinars
Identify human resources requirements
Develop and implement business plans
Supervise office and volunteer staff
Project management
Participate in fundraising activities for charity or non-profit organizations
Market business services
Develop marketing strategies
Manage events
Computer and technology knowledge
Google Docs
MS Excel
MS Office
MS Outlook
MS PowerPoint
MS Word
MS Windows
Tablet computer
Keynote
MailChimp
Area of work experience
Community service organization
Conference and meeting planning companies
Conference centres
Convention centre
Multi-purpose facilities
Professional association or organization
University or college
Special events
Area of specialization
Marketing strategy development
Digital media
Screening questions
Are you available for the advertised start date?
Are you currently legally able to work in Canada?
Are you willing to relocate for this position?
Do you have previous experience in this field of employment?
Do you have the necessary equipment for remote work (i.e. internet, home office, etc.)?
What is the highest level of study you have completed?
Workplace information
Hybrid
Other benefits
Free parking available
Paid time off (volunteering or personal days)
Team building opportunities
Parking available
Variable or compressed work week
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