Supervisor, Finance & Administration

Milton Public Library is committed to inspiring through discovery, collaboration and creation. As one of the fastest-growing municipalities in North America, Milton Public Library (MPL) is an award-winning system focused on innovation. MPL empowers the community to: Read. Learn. Innovate. Connect.

Position: Supervisor, Finance & Administration

Status: Full-time (Permanent)

Salary Range: $+2,558.+8 - $111,282.18

Home Location: Main Branch

Position Summary

The Supervisor Finance and Administration is responsible for the day-to-day oversight and operation of the finance and administration activities at the Milton Public Library (MPL). This includes budget development, financial reporting, accounts payable and receivable, financial donations, and analysis. Additionally, this position provides comprehensive administrative support to the CEO, the Leadership Team, and the Library Board, ensuring effective governance and organizational oversight.

Typical Duties and Responsibilities

Financial Management:

Analyze and prepare financial reports, including variance, budget forecasts, capital planning, and year-end projections for the leadership team
Present monthly expense, variance, and forecast reports to the leadership team and CEO
Lead the preparation of annual operating and capital budgets ensuring compliance with approved guidelines and policies
Monitor variances to both the operating and capital budgets on a line-by-line basis for expenses and revenues throughout the year in line with scheduled reporting timelines
Analyze and monitor adequacy of reserves to provide for future needs
Maintain information related to tangible capital assets including all transactions for acquisitions and disposals
Review, automate, and streamline financial practices, implementing solutions for new and existing requirements
Establish key performance indicators to drive efficiency and manage performance
Update and monitor all financial policies and procedures, ensuring the integrity and accuracy of financial data
Act as primary financial support for procurement related matters including tender and RFP processes
Act as liaison for all internal and external audits, ensuring compliance with accounting standards and financial regulations
Ensure the accurate preparation, verification, and coding of invoices for payment; manage purchasing card transactions and Purchase Orders, organizing, tracking, and verifying payments
Responsible for managing year-end requirements such as ensuring financial records align with Canadian public sector accounting standards
Coordinate and prepare payroll information and data for processing
Oversee cash handling procedures, ensuring security and accuracy in all cash transactions
Develop and maintain relationships with vendors and service providers
Identify financial trends and utilize metrics for short, medium, and long-term planning
Participate in the business continuity plan and long-range planning, including facilities and service development
Provide financial support on various projects and studies