Unit Head | Clearing

Job Description :

Inward Clearing Ensure the clearing cheques received from clearing house tally with the no of instruments and Value. Ensure proper Technical and Signature verification of all instruments within cut off time as per the process and in the respective surround systems. Process Instruments in customer account or in the respective systems of the bank to check availability of funds , Stop payments and other regulatory requirements Proper planning of resources with respect to volumes received and ensure processing of cheques within the return cut off time prescribed. Adhere to the process outlined internally to check and comply with the guidelines at all times. Ensure Ultra Violet checking of all eligible cheques. Ensure all eligible cheques are dually verified for multiple levels as per the grid prescribed Review all the reports and store in soft or hard copy as prescribed from time to time Ensure clearing receivables and payables are monitored and duly reconciled in time and to avoid any outstanding in the accounts. Conduct proper call back of prescribed reports within cut off time. Management of Clearing differences (Receivable/Payable) Booking and timely follow up. Referrals management for cheques, as applicable. Ensure all payee names are updated in core system. Ensure suspicious Beneficiary names are checked through the appropriate systems. Processing of Warrants and Disbursement instruments through prescribed system and follow the laid down process. Ensure generation of all relevant reports for all the functions Monitor all relevant Suspense Accounts as per the process Outward Clearing Technical verification of all instruments before lodging in Clearing. Ultra Violet verification of all eligible cheques before lodgement. Verification and authorisation in core system before lodgement. Ensure all cheques must bear crossing stamps on the face of the instrument. Scanning of cheques within cut off time. To ensure there are no exceptions in the laid down processes. Manage Inward Returns and ensure nil exceptions. Ensure Inward Returns are tallied with Grid Mail. Ensure proper processing of Returns in Core system. Ensure Hold marking and Hold released before Value date clearing. Ensure Value Date Clearing is run as per value date. Ensure same day dispatching of all cheque returns to customers/branches. Ensure all cheque returns are stamped All Our Stamp Cancelled. Ensure all charges have been recovered, as prescribed. Ensure to follow the laid down guidelines for Paper to Follow (P2F) Clearing. Monitor all relevant Suspense Accounts as per the process Ensure generation of all relevant reports for all the functions Handling of Returns and Referrals Identify and return eligible cheques. Ensure returns are marked with correct reason in core system. Maintain Cheque Return Register and other records. Conduct call back of returns and attach return memos to the instruments. To ensure there are no late return for funds or technical reasons. Sub Member Clearing Operations Ensure all Sub-members have received Inward Clearing on time. Ensure all Sub-members have submitted Outward Return on time. Ensure all Sub-members have submitted Outward Clearing on time. Soft copy of Outward file received on time to process Outward cheque in ECCS system. Ensure mails for return and extension have been forwarded to Sub-members on time. Charges as per agreement recovered from Sub-member banks. Training Identify training needs for the team members and appropriate training is administered on continuous basis. Ensure training at regular intervals to staff at various levels. Human Resources Management. Manage day to day manpower planning, assess the requirements vis a vis business goals and volumes. Ensure back ups for each critical area, improved productivity, capacity planning, trained staff to enable smooth and error free delivery in each area. System Security To ensure there is no sharing of system passwords in the section. To ensure that the process for password handover/takeover is followed. To ensure timely servicing of all equipment and testing of backup systems Voucher Management To manage all vouchers and records as per laid down guidelines. Archive, print and file approval mails for Referrals. To ensure that rubber stamps are affixed as prescribed. Timely processing of all records in the RMS/Archival system as per laid down guidelines. To liaise with Record management Agency for storage/retrieval of records. Other relational responsibilities Ensure timely handover of system Coordination with external agencies, vendors, system support team Management of staff leaves, absenteeism, replacements, exigencies Participate in various Corporate Social Responsibility activities of the bank

Skills

Banking Product & Process Knowledge

Planning and Organizing Skills

Communication

Basic Knowledge of Computer System

Experience in Banking Operations

8.00-10.00 Years