Work experience| careers and employment administration officer

Location: Melbourne | Eastern Metropolitan

Job type: Part time / From 07/10/2024

Organisation: Schools (Government)

Salary: Salary not specified

Occupation: Education and Training

Reference: 1433036

Selection Criteria
Demonstrated initiative and organisational skills including the ability to maintain office systems, determine priorities and meet deadlines
Demonstrated willingness and ability to operate DE administrative systems including CASES21, the Compass learning management system and other relevant software
Well developed interpersonal skills, including the ability to deal with sensitive issues in a professional and confidential way
Demonstrated high level written communication skills in preparing concise and accurate reports and correspondence
Demonstrated commitment to professional learning and growth for both self and others.
Role
An education support class position at this range will perform tasks that are carried out in accordance with guidelines, accepted practice, and school policy under supervision and direction. This may include coordination of other education support class staff within the work area or educational program.

An education support class position supports the educational services being provided to students but must not include duties of a teacher as defined in clause 2.6.1 of the Education and Training Reform Act 2006 (Vic) or its successor. Supervision of students can be required individually or in groups up to 4 in controlled circumstances and where the responsibility for students remains clearly with a teacher.

Certification and/or qualifications of up to three years can be required at this level (noting that Registered Nurse is not included at this level, the first level for which is Level 1 range 3).

A role at this range may include:

Specific support tasks to achieve outcomes. Typically, this will involve accountability for a single function, (e.g. ensuring data is properly maintained) or the co-ordination of a work area under the direction of the principal or a manager.
Assisting teachers, within an educational program, by undertaking specific support tasks or the coordination of the support function.
Supervised health and wellbeing support tasks, medical intervention support tasks, or other specialised student/teacher support roles (e.g. enrolled nurses performing the role as described in schedule 3). These roles require specific qualifications and/or training, including roles where further training must be undertaken from time to time. The role is for a specific purpose, for which there will be direct accountability as opposed to support roles that are carried out by a range of staff performing routine tasks under direction.
Technical tasks that require a sound knowledge of basic technical and/or scientific principles that are used to develop and adapt work methods and make judgements where there are clear guidelines and limited options. Routine technical support in libraries, science, and information technology would be typical examples.
An education support class position at this range commencing at the base will initially be limited to undertaking routine tasks that are carried out under close supervision and direction. Work that carries some degree of independence will generally involve a limited number of tasks performed on a regular basis where priorities are clear, procedures are well established, and direction is readily available. Subject to any specific qualification and/or training requirement, an education support class employee employed in this range may be progressively required to undertake coordination, specialised student/teacher support tasks, or technical tasks as experience in the role is gained.

Responsibilities
The position encompasses a combination of work experience, careers and employment administration and will include other administrative activities.

Typical duties include, but are not limited to, the following:

Assist VCE Vocational Major and Victorian Pathways Certificate students to find work experience and ongoing employment
Assist the VET Coordinator in liaising with VET and TAFE providers regarding student progress, attendance and provide information to Senior School
Assist with organising and monitoring the Year 10 Work Experience program including work placements, occupational health and safety requirements, work-site visits and student capacity building
Assist with counselling students into appropriate pathways. A careers practitioner qualification or willingness to undertake such study will be highly regarded
Liaise with Headstart and provide information to the Senior School team on student employment and TAFE progress in School-Based Apprenticeship and Traineeship programs
Provide pathways and school program information to parents, staff and students
Assist in the maintenance of the student records databases in CASES21 and Compass, ensuring the accuracy of all notified changes
Administer data entry, word processing, email, mail and general administrative services
Perform a range of administrative and support duties for the Executive team.
Who May Apply
Individuals with the aptitude, experience and/or qualifications to fulfill the specific requirements of the position.

EEO AND OHS Commitment
Applicants seeking part-time employment are encouraged to apply for any teaching service position and, if they are the successful candidate, request a reduced time fraction. Such requests will be negotiated on a case-by-case basis and will be subject to the operational requirements of the school.

The Department of Education is committed to the principles of equal opportunity, and diversity and inclusion for all. We value diversity and inclusion in all forms - gender, religion, ethnicity, LGBTIQ+, disability and neurodiversity. Aboriginal and Torres Strait Islander candidates are strongly encouraged to apply for roles within the Department. The Department recognises that the provision of family friendly, supportive, safe and harassment free workplaces is essential to high performance and promotes flexible work, diversity and safety across all schools and Department workplaces. It is our policy to provide reasonable adjustments for persons with a disability (see Workplace adjustment guidelines).

Additional support and advice on the recruitment process is available to Aboriginal and/or Torres Strait Islanders from the Koorie Outcomes Division (KOD) via marrung@education.vic.gov.au

Child Safe Standards
Victorian government schools are child safe environments. Our schools actively promote the safety and wellbeing of all students, and all school staff are committed to protecting students from abuse or harm in the school environment, in accordance with their legal obligations including child safe standards. All schools have a Child Safety Code of Conduct consistent with the department's exemplar available at:

https://www2.education.vic.gov.au/pal/child-safe-standards/policy

DE Values
The department's employees commit to upholding the department's Values: Responsiveness, Integrity, Impartiality, Accountability, Respect, Leadership and Human Rights. The department's Values complement each school's own values and underpin the behaviours the community expects of Victorian public sector employees, including those who work in Victorian Government Schools. Information on the department values is available at:

https://www2.education.vic.gov.au/pal/values-department-vps-school-employees/overview

Other Information
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Conditions of Employment
All staff employed by the Department and schools have access to a broad range of employment conditions and working arrangements.
Appointment of successful applicants will be made subject to a satisfactory pre-employment conditions check.
A probationary period may apply during the first year of employment and induction and support programs provided.
Detailed information on all terms and conditions of employment is available on the Department's Human Resources website at http://www.education.vic.gov.au/hrweb/Pages/default.aspx
Location Profile
Koonung Secondary College is looking for an exceptional education support officer to join our outstanding team. We are located in Mont Albert North in the City of Whitehorse. The College has a current enrolment of approximately 1,200 students. The balance between academic rigour and wide-ranging extracurricular activities is often quoted as a major attraction by prospective parents and students. In particular, our NAPLAN and VCE results are exemplary and our students perform consistently above all state measures. This coexists with a strong focus on student wellbeing and the development of the whole person.

Koonung Secondary Colleges vision is to create an innovative, challenging and engaging learning environment in which students are empowered to excel academically, socially and emotionally.

Koonung Secondary Colleges mission is to equip every student with the skills, knowledge, and resilience to be successful learners today, and develop as successful citizens into the future.

We are committed to developing and delivering an engaging and challenging curriculum that nurtures individuals¿ passions, talents and interests, supporting our learners in transforming these into fulfilling pathways and careers.

As a 21st Century learning community, we recognise the imperative of developing the global competencies essential for individuals to be successful citizens in the future. These competencies include digital literacy, communication, collaboration, critical thinking, creativity, social skills, innovation, problem solving and leadership. Our College is dedicated to providing our students with the best possible set of skills, capabilities and knowledge to equip them to build a harmonious, prosperous and sustainable future.

The concept of teams, and the ability to work as part of a team in delivering improved student outcomes, is an integral part of the Koonung Secondary College culture.

Further information about the College can be found on our website.

Other Information
Please ensure that your application includes:

a resume including relevant experience as well as personal details (name, address and contact numbers, business and home)
a section addressing the selection criteria and the requirements for application under the Who May Apply section
names and contact numbers (mobile phone and email) of three referees
Please note that the selection panel may seek additional referees beyond those you name. Consistent with policy, we shall advise you if we will take this action.