Admin Executive

Position: Admin Executive
Department: Administration
Experience: 2-4 Years (Preferred)
Employment Type: Full-Time

About the Role:
We are looking for a highly organized, proactive, and efficient Admin Executive to manage and oversee daily administrative operations, ensuring the smooth functioning of our office environment. The ideal candidate will play a key role in supporting various departments, handling vendor management, coordinating office activities, and maintaining administrative systems and processes.

This position requires excellent organizational skills, attention to detail, and the ability to multitask in a dynamic corporate setting.

Key Responsibilities:
Manage day-to-day office administration and ensure smooth office operations.
Oversee office facility management, including maintenance, security, and housekeeping coordination.
Handle procurement and inventory management of office supplies, equipment, and services.
Coordinate meetings, conferences, travel arrangements, and accommodations for staff and management.
Manage relationships with vendors, service providers, and landlord to ensure all agreements are up to date.
Maintain and organize company records, contracts, and confidential documents.
Assist in budgeting and cost control for administrative expenses.
Ensure compliance with company policies, health & safety regulations, and statutory requirements.
Support HR and Finance departments in administrative tasks such as onboarding logistics, attendance management, and asset allocation.
Organize and coordinate company events, meetings, and internal communications.
Address employee queries related to administrative issues promptly and effectively.
Prepare periodic reports related to office management and administrative functions.
Implement process improvements to enhance operational efficiency.
Requirements:
Bachelor's degree in Business Administration, Management, or a related field.
2-4 years of proven experience in office administration or executive-level administrative roles.
Strong organizational and time-management skills.
Excellent communication and interpersonal abilities.
Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook).
Experience in vendor management and procurement processes.
Ability to handle multiple tasks and work under pressure.
Strong problem-solving skills and attention to detail.
Knowledge of office management responsibilities, systems, and procedures.
Familiarity with basic accounting and HR administrative functions is a plus.