Administration Assistant

Location: Melbourne

Contract Type: Fixed Term Short

MinterEllison is one of Australia’s largest independent law and consulting firms. With a heritage of almost 200 years, we are known for our excellence, and our authentic and enduring relationships with our clients, our people and our communities. Clients seek out MinterEllison to help them solve complex problems every day. We do this by our full-service legal offering and complementary consulting offering.

We offer opportunities to work on industry-leading mandates for top-tier clients, while being part of a high-performing and collaborative team that values excellence, diversity of thought, curiosity, and inclusion. We value our people and empower them to achieve their ambitions - with the support, trust and autonomy to grow their careers in meaningful ways.

We support sustainable ways of working regarding how, when and where you work and offer a wide range of social, financial and health benefits (see www.minterellison.com/-/media//Minter-Ellison/Files/Careers/MinterEllison-Employee-Benefits-2025.ashx)

The role:

We have an exciting opportunity in our Infrastructure, Construction and Property - Real Estate Stream Solutions team for an Administration Assistant. This is a short, fixed term position with the potential to possibly extend. We are looking for someone with a high attention to detail, an ability to multi task and can work autonomously within our busy team.

As a key addition to our team, some of the responsibilities will include:

Opening, closing and maintaining files, including the financial hygiene of files
Processing invoices and disbursements
Document production and amendments
Email management for senior stakeholders
Expense reconciliation
Archiving
Trust / client money
Other ad hoc duties as required

What you need:

The successful candidate will have demonstrated experience in supporting senior stakeholders, and the following attributes:

Great communication skills
High level of attention to detail
Great prioritisation and organisational skills
Competent with Microsoft Office applications
Ability to pick up new technology, systems and complex client requirements
Ability to work well under pressure and manage competing deadlines
Works well within a team, but can also work autonomously
Experienced in managing multiple stakeholders
How to apply

We encourage applications from people of all ages, abilities, cultural backgrounds, genders (including trans or gender diverse), LGBTQ+ people and those with carer responsibilities. We particularly encourage Aboriginal and Torres Strait Islander people to apply.

We prefer to connect with people directly, so please submit your CV by clicking on the 'Apply' button. We encourage all applications, including if you do not meet all the criteria listed for the role. Your application will also enable us to consider you for other opportunities that may be available at MinterEllison.

If you are currently a MinterEllison employee, please apply through the internal careers page.

If you would like further information, require any adjustments throughout the recruitment process or for a confidential discussion, please contact Jess.Brown@minterellison.com.