Administration Assistant

Job description
Administrative Assistant

Grade 3, £22,336 to £23,114 pro rata per annum

1+.5 hours per week over 3 days (08:30 – 15:30 term time only)

Fixed term 7th January 2025 – 31st August 2025

The Governors and Headteacher at Aston by Sutton Primary School are seeking to appoint a hardworking, personable and highly organised Administrative Assistant to join our team. This is a fixed term post to cover maternity, starting 7th January 2025 until 31st August 2025.

Working with the Headteacher, Bursar and Governors, you will take responsibility for administrative tasks in the school office.

Job description & duties

➢ Managing school meal/trips/club bookings and payments

➢ Co-ordinating educational trips and residentials

➢ Assistance in admissions enquires

➢ School photograph administration

➢ Communicating with members of the school community, staff, governors, children and parents

➢ Liaising with external agencies, suppliers and stakeholders

➢ Maintaining pupil records

➢ Monitoring attendance & absence administration

➢ Providing a secretarial support to the Bursar & Head teacher

➢ Provide full administrative support to the school

➢ Receive visitors & provide hospitality, where appropriate

➢ Answering phone calls and email enquiries

➢ Contributing to the effective and the efficient running of the general office

➢ Maintain an up to date working knowledge of the systems of IT within the administrative practice

➢ To operate and maintain the school’s management information systems

➢ To operate other school systems including for example ParentPay, SAGE, IMPACT and Parents’ Evening Bookings

This role requires:

➢ a friendly and welcoming personality

➢ a good sense of humour, empathy and confidentiality

➢ the ability to be flexible, adaptable, a good problem solver and ability to multitask in a busy working environment

➢ an understanding of safeguarding and the need to protect the welfare of children at all times

➢ strong organisational and communication skills

➢ a high level of IT literacy to include proficiency in Microsoft Office

➢ experience of administration

➢ experience of school-based IT systems beneficial but not essential- e.g. Schoolcomms, Unit 4, Arbor

We can offer you the opportunity to work as part of our strong team in a happy, welcoming school with a hard-working and supportive staff,where children are happy and willing to learn.

This role would be a fantastic opportunity for a person wishing to move into the administrative aspect of education and schools, and gain 7 valuable months of experience.

For a full list of duties and skills required, please see the Job Description attached.

We warmly welcome visits to the school. Please contact us on 01+28 711+53, or email head@aston.cheshire.sch.uk to arrange a visit.

Cheshire West and Chester Local Authority are an equal opportunities employer.

We are committed to safeguarding and promoting the welfare of children and young people and expect all staff, volunteers and external agencies to share this commitment.

Successful candidates will be asked to apply for an enhanced DBS (Disclosure and Barring Service) check and will be checked against the DBS barred list. Further details can be found at www.homeoffice.gov.uk/dbs. Appointments are subject to the receipt of satisfactory references as according to our Safer Recruitment Policy.

School visits are welcome. Please contact the school office to make an appointment to do so. Interested applicants, please apply via the link in the advertised position or by contacting the school directly.

Job advertised: 4th October 2024

Closing date: 21st October 2024 at 12 noon

Shortlisting: 21st October 2024

Interview date: w/c Monday 4th November 2024