Administrative Assistant

About Witten LLP

Witten LLP is an Edmonton-based, full-service law firm, proudly serving the community for almost a century. Our accomplished team of about 50 lawyers and 100 staff and is committed to delivering exceptional services in a variety of areas to both private and public sector clients, as well as individual clients. We pride ourselves in being actively involved in the legal and broader community. Our firm members have long upheld a tradition of support, volunteerism, and pro bono contributions to numerous charities, social causes, and cultural initiatives. Read more about our firm, our culture and the services we provide on our website: https://www.wittenlaw.com/

As a member of Witten LLP, you will join a dynamic and talented team, engaging in challenging and rewarding work. Our team members benefit from ongoing mentorship and collaboration, fostering continuous learning and growth.

If our values resonate with you and you believe you would be a great addition to our team, we would love to hear from you.

About the Opportunity

Join Our Team as an Administrative Assistant.

Are you an organized multitasker with the ability to keep things running smoothly? Do you thrive in a fast-paced environment, taking on varied responsibilities with professionalism and precision? If so, we want to hear from you!

We’re seeking a detail-oriented and proactive individual to take on a range of administrative tasks. Your role will include:

Opening and managing new files, including conducting conflict searches.
Keeping client and matter records up to date in our accounting system.
Assisting with staff events by drafting communication, arranging catering, and overseeing setup and cleanup.
Managing email and voicemail systems.
Administering the ETS@work program.
Conducting searches and maintaining directories.
Taking on general office clerical duties to keep everything running smoothly.
What We're Looking For: To excel in this role, you’ll need:

Exceptional time management and organizational skills.
Ability to act with professionalism, confidentiality, and discretion.
A collaborative spirit as a team player and the ability to work independently under deadlines.
Exceptional precision and accuracy.
Experience in law firm administration would be considered an asset.
Essential proficiency with Office 365, with familiarity in iManage and Acumin as an asset.
Why Join Us? This role isn’t just about tasks—it’s about being a valued part of a team that appreciates dedication, initiative, and a can-do attitude.

When submitting your application please include a cover letter. Applications without a cover letter will be considered incomplete.

WITTEN LLP is committed to equity, diversity and inclusion in all our recruitment, interview, employment and promotion processes. A variety of policies are in place that are intended to achieve a workplace free from discriminatory practices, including our Maternity and Parental Leave, Respectful Workplace, Paid Bereavement Leave, Unpaid Protected Job Leave, Sick Leave and Diversity of Equity Policies. An excerpt of our Diversity and Equity Policy can be found here: https://www.wittenlaw.com/about/diversity-policy

WITTEN LLP thanks all applicants for their interest and for submitting their application, however, only those candidates selected for an interview will be contacted. All applicants should be prepared to consent to credit check and an enhanced criminal background check yielding satisfactory and clear/complete results.

Job Type: Full-time

Pay: $45,000.00-$50,000.00 per year

Benefits:

Dental care
Employee assistance program
Extended health care
On-site gym
Paid time off
Vision care
Schedule:

Monday to Friday
Work Location: In person

Application deadline: 2025-04-14
Expected start date: 2025-05-01