Administrative Assistant

About Us:

Great Pacific Mortgage & Investments (GMPI), located in beautiful Victoria, BC, operates two of the longest standing Mortgage Investment Corporations (MICs) in BC. We pride ourselves in delivering solid returns to investors while preserving their capital. Our team has over 100 years’ collective experience in mortgage underwriting, and we use that strong focus to find the best mortgage opportunities available.

A recent changeover in management is forging an aggressive growth path forward, and GPMI is seeking dynamic partners to join in this journey.

Position Overview:

Our team is growing and we’re looking for a part-time Administrative Assistant to join our Victoria office. The ideal candidate is a natural professional who is meticulously organized and detail-oriented but looking for balance in their life. This role will provide direct support to our office manager, mortgage brokers, and investment representatives, ensuring seamless operation of all administrative, bookkeeping, and reception tasks.

Comfortable to connect with both internal and external stakeholders, this role acts as the first point of contact for the business. Our top priority is finding the right fit: someone who is excited to fit PT work into a busy life, learn new skills, and work closely in-person with a talented team.

You will be exposed to all parts of the GPMI business and have the opportunity to gain experience in bookkeeping and admin tasks specific to the mortgage industry.

Key Responsibilities:

Act as the first point of contact for phone calls, correspondence, and inquiries
Assist in maintaining accurate accounting records for three separate corporations and in producing monthly reporting
Assist the office manager in daily, weekly and monthly bookkeeping tasks
Collaborate with brokers to create and maintain databases, documents, and spreadsheets
Provide administrative support to the team by preparing contracts, correspondence or other documents as directed
Monitor and replenish inventory levels for office supplies as needed
Additional ad-hoc tasks as required.
Desired Qualifications:

Prior administrative or customer-facing experience, preferably in an office environment
Exceptional verbal and written communication skills
Excellent phone and email etiquette
Working knowledge of MS Office, including Excel
Ability to multitask and prioritize competing tasks
Knowledge of Simply/Sage would be considered an asset
Ability to simultaneously see both the broader project scope and the finer details
Location & Hours:

This is an onsite job in Victoria, BC, with hours +:00-1:00 or 10:00-2:00 daily; however, there are opportunities for full day work during vacation coverage.

Job Type: Part-time

Pay: $24.00-$27.00 per hour

Expected hours: 20 per week

Benefits:

Flexible schedule
Work from home
Flexible language requirement:

French not required
Schedule:

4 hour shift
Monday to Friday
No weekends
Application question(s):

This role is located in Victoria, BC and is a part-time permanent role. Does this align with what you’re looking for?
As you read through the job description, which aspects of the position were most interesting to you or in line with your next career move?
The hourly rate for this role is $24-$27. Does that align with what you’re looking for?
Please briefly outline your experience working in an administrative or customer-facing role.
What is your experience working with a small, fast-paced team working with multiple deadlines?
Work Location: In person