Administrative Assistant

Who We Are

Wiser Projects is a growing community planning and development firm based on the traditional territories of the Lekwungen peoples, in Victoria, B.C, with nation-wide impact and a focus on Vancouver Island. We strive to bring our values-based practice of planning, policy analysis, and development to each of our projects and clients.

We are a woman-led organization with B-Corp status that aims to be transparent, supportive, and flexible in our work. We offer diverse services to public, non-profit, and First Nations clients that are aligned with our values of creating more inclusive and resilient communities. This can be translated as us supporting our client partners in whatever it takes to realize the vision of the project, while meeting community goals along the way. It also means we strive to create a supportive, peer-to-peer learning environment where we can all grow and meet professional and personal goals.

Who You Are

You understand what it means to be ‘competent, creative, and committed.’ You are also:

Seeking a collaborative, positive, innovative work environment
Seeking to put your organizational, executive skills to advance social change
Someone who understands the sensitivities and opportunities of non-profit, public, and Indigenous community’s needs
Primary Objectives

This role seeks an experienced executive assistant to support the Founding Principal of Wiser, alongside some of our office administrative needs. This role will be responsible for setting the leader up for success to execute their diverse, challenging and community-oriented mandate and includes:

1. Administrative Support (approximately 50%)

Support internal and external financial processes and goals (project and administrative) such as expense claims
Support office organizational needs, supplies, contractors, and landlord/tenant needs for a 6-person office space and 10 person overall staff
Basic legal knowledge (e.g. reviewing contracts or coordinating with legal teams) is an asset
Writing and research related to personal and professional correspondence
Potential for social media, print media, and other communications support
Presentation, report reviews, quality control, copy editing as needed.
2. Executive Support (approximately 50%)

Providing comprehensive administrative support to the Founding Principal, including calendar management, meeting coordination, correspondence, and document preparation
Serving as a primary contact, managing communications and ensuring a smooth workflow for daily operations
Coordinating travel for Founding Principal and other staff
Liaising with internal teams and external contacts to prioritize leadership time, personal and professional
Anticipating needs and proactively addressing challenges before they arise.
Desired Attributes & Competencies

Ability to provide hospitality and kindness in serving others
Ability to work under pressure and exercise good judgment in a variety of situations
Excellent time management skills and ability to work independently and in teams
Outstanding organizational and time management skills
Results-oriented with the ability to interpret and effectively manage multiple and competing priorities and timelines
Ability to work professionally, effectively, and non-judgmentally with a broad range of personalities, needs, cultures and abilities
Demonstrate proactive approaches to problem-solving with strong decision-making capability
Ability to handle change, exercising flexibility with plans evolving and changing direction
Ability to demonstrate strong written and verbal communication skills
Ability to handle confidential information with discretion