Administrative Assistant

Job Description:

Reporting to the Quality Manager, the Administrative Assistant is a highly detail-oriented role, responsible for preparing and distributing QC and shipping documentation: inspection records, packing slips, shipping commercial documentation. They are also responsible for monitoring the AP inbox and running cheques based on vendor invoices.

Key Responsibilities:

Accounts payable responsibilities – including monitoring the AP email inbox for invoices, printing invoices, running and printing cheques.
Preparing commercial documentation for outgoing shipments to customers.
Communicating with transportation vendors and scheduling shipments.
Reviewing all documentation prepared by QC inspectors and ensuring accuracy by comparing it to the work orders.
Scanning the documents and digitally filing them and supporting the Production Administrator with filing needs.
Send the appropriate documentation packages to the customer.
Manage the inventory list and ensure it’s updated (example: adding extra parts to the inventory list as needed) based on the signatures on the work orders.
Review monthly the Training Matrix record if any employees are due for training and communicate with the managers.
Work in accordance with applicable policies and procedures.
Qualifications:

High School Diploma or equivalent.
2 years of administrative experience in a manufacturing / production environment.
Proficiency with Microsoft Office software (Excel, Word, Outlook, etc.).
Experience with logistics and warehousing is considered an asset.
Accounts payable experience is considered an asset.
Skills & Abilities:

Competent in learning and using software applications to support shipping and receiving duties.
Able to establish priorities and organize daily tasks.
Strong interpersonal skills and ability to work in a team environment.
Dependable and consistent in attendance and productivity.
High attention to detail and ensure accuracy in all paperwork.
Working Conditions:

General manufacturing / machine shop environment.
ISO+001 and AS+100 environment.
Extended periods of time sitting; use of computer and peripherals.
Job Types: Full-time, Permanent

Pay: $50,000.00-$55,000.00 per year

Benefits:

Dental care
Extended health care
On-site parking
Paid time off
Schedule:

8 hour shift
Monday to Friday
Work Location: In person