administrative assistant

Work Term: Permanent
Work Language: English
Hours: 30 to 40 hours per week
Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years
Experience: 1 year to less than 2 years
or equivalent experience
Work setting
Construction
Transportation, communication and utilities
Tasks
Arrange and co-ordinate seminars, conferences, etc.
Coordinate the flow of information within the team
Direct staff
Evaluate daily operations
Motivate staff
Open and distribute mail and other materials
Plan and organize daily operations
Establish and implement policies and procedures
Record and prepare minutes of meetings, seminars and conferences
Determine and establish office procedures and routines
Schedule and confirm appointments
Manage contracts
Answer telephone and relay telephone calls and messages
Answer electronic enquiries
Oversee development of communication strategies
Compile data, statistics and other information
Oversee the preparation of reports
Order office supplies and maintain inventory
Liaise with management, union officials and HR consultants
Arrange travel, related itineraries and make reservations
Greet people and direct them to contacts or service areas
Set up and maintain manual and computerized information filing systems
Type and proofread correspondence, forms and other documents
Perform data entry
Provide customer service
Work with the marketing department to understand and communicate marketing messages to the field
Maintain and manage digital database
Perform basic bookkeeping tasks
Consult with clients after sale to provide ongoing support
Prepare contracts and other papers
Computer and technology knowledge
Google Docs
Microsoft Visio
MS Excel
MS Outlook
MS PowerPoint
MS Windows
MS Word
Electronic scheduler
Enterprise resource planning (ERP) software
MS Project
Project management software
SharePoint
MS Office
Adobe Acrobat Reader
Google Drive
Electronic mail
Technical terminology
Legal
Engineering
Financial
Business
Area of specialization
Correspondence
Reports and records
Contracts
Statistics
Financial statements
Invoices
Charts, tables, graphs and diagrams
Project management
Business process management
Corporate social responsibility
Security and safety
Enhanced reliability security clearance
Confidential security clearance
Criminal record check
Transportation/travel information
Willing to travel regularly
Valid driver's licence
Public transportation is available
Work conditions and physical capabilities
Ability to work independently
Fast-paced environment
Work under pressure
Tight deadlines
Attention to detail
Repetitive tasks
Large workload
Work with minimal supervision
Personal suitability
Ability to multitask
Excellent oral communication
Excellent written communication
Flexibility
Judgement
Organized
Team player
Accurate
Client focus
Reliability
Time management
Adaptability
Accountability
Dependability
Due diligence
Quick learner
Health benefits
Dental plan
Disability benefits
Health care plan
Paramedical services coverage
Financial benefits
Group insurance benefits
Life insurance
Other benefits
Other benefits