Administrative Assistant

Work type: Part time

Salary: $33 - $37

Grade: Undefined

Occupation: Administration/Secretarial

Location: Melbourne

Reference: 3068

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Austin Health is the major provider of tertiary health services, health professional education and research across three campuses in the north-east of Melbourne and statewide. We have a highly engaged, diverse and collaborative workforce that is unified by our goal to help people live healthy and fulfilled lives.


About Infectious Diseases & Immunology Department

The Infectious Diseases & Immunology Department at Austin Health is a busy unit providing both in-and out-patient services. It is staffed by the Director supported by a team of Senior Medical Staff (SMS), junior medical, nursing staff and medical scientists.


The Infectious Diseases Department is a professorial Department that provides infectious disease care to inpatients and outpatients at Austin Health and the Mercy Hospital for Women, medical infection control advice for these two institutions and has an active research program in important areas such as antibiotic resistance, appropriate antibiotic use, mycobacterial disease and public health interventions such as pandemic influenza planning and improving hand hygiene among healthcare workers. The ID Department conducts daily inpatient ward-rounds, twice-weekly outpatient clinics and outreach services to Bendigo hospitals. The ID Department has a major national and international leadership role in infection control and interventions to limit the emergence of antibiotic resistance.


About the role

This position will engage with members of the Infectious Diseases & Immunology Department and in particular work closely on the HIV database. All Administrative Assistants within the Infectious Diseases & Immunology Department are expected to provide a high level of administrative support within their approved scope of practice. This is a part-time, ongoing role working up to 24 hours per week.


A regular day will see you:

HIV database input and management
Manage onboarding, training and upskilling of new administration officers
Assist with data entry and administrative duties for the clinical and laboratory clinical and research programs
Undertake billing and invoicing relating to the various inpatient and outpatient services.

About you

As the Administrative Assistant, you will be someone who has excellent communication skills, with a strong commitment to excellence in patient care. You’ll bring energy and drive to your work, and have a keen interest in developing your skillset.


To be successful in this role, you'll bring with you:

Experience in administrative tasks
Understanding TRAK and clerical booking system
Ability to work effectively in both a team environment and independently when required.

Our benefits

Working at Austin Health means enjoying a strong sense of purpose, engaging in meaningful work every day. Our people also receive a variety of rewarding benefits, including:

Greater take-home pay through generous salary packaging, for living expenses, meals, and holiday accommodation.
A suite of wellness initiatives designed to support you, including discounted fitness memberships and special offers on health insurance, and a comprehensive wellbeing program.
Onsite childcare at Austin Hospital, easy access via public transport and car parking options.
Mentoring and career development opportunities.

Work with us!

We are committed to cultural safety and health equity for Aboriginal and/or Torres Strait Islander People. We celebrate, value, and include people of all backgrounds, genders, identities, cultures, bodies, and abilities. We welcome and support applications from talented people identifying as Aboriginal and/or Torres Strait Islander, people with disability, neurodiverse people, LGBTQIA+ and people of all ages and cultures.


If you feel this role is right for you, we encourage your early application. Even if you don’t meet every single requirement, we encourage you to apply. What matters most is your passion, your drive and your willingness to learn and contribute. Applications will be reviewed as they are received, and interviews may take place prior to the closing date. This means we reserve the right to close a job ad prior to the advertised closing date.


All appointments are made subject to a satisfactory National Police Check and if required, a Working With Children Check. If you require any reasonable adjustments to the recruitment process, you are welcome to reach out to the hiring manager: Emma Wadeson, Divisional Manager Specialty and General Medicine, Emma.Wadeson@austin.org.au


Interested in finding out more about this opportunity? Read the position description for further details.


Application closing date: Monday 2 June 2025

Applications close Monday 2 June 2025 at 11.5+PM

Posted 25 May 2025
 
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