Administrative Assistant

Job highlights
Identified by Google from the original job post
Qualifications
High School Degree or Equivalent
2 Years of experience in Clerical/Administrative environments
Excellent verbal English communication skills
Good attendance is a must
Proven expert-level knowledge of and experience working with Microsoft Excel, Word, PowerPoint and Outlook
Strong problem analysis and decision-making skills, and the ability to effectively analyze a situation and proactively take action
Flexibility, adaptability, and the ability to work under tight deadlines or changing needs
Strong attention to detail and concern for quality, accuracy and completeness of work
Responsibilities
Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization
Enter, maintain and reconcile petty cash expense reports, driver receipts, checking expenses, and credit card expenses
Prioritizing and managing multiple projects simultaneously, and following through on issues in a timely manner
Prepare and modify documents including correspondence, reports, drafts, memos, and emails
Create and update data for distribution spreadsheets as needed
General clerical duties including photocopying, fax, email, and mailing
Scan, file and mail department invoices
Maintain electronic and hard copy filing system
Coordinate maintenance of office equipment
Attend and take notes for weekly distribution supervisors meetings
Responsible for employee birthday/anniversary celebrations
Order and maintain proper levels of coffee supplies
Job description
Job Overview

Perform a wide range of administrative and office support activities for the department and/or managers and supervisors to facilitate the efficient operation of the organization.

Duties
• Enter, maintain and reconcile petty cash expense reports, driver receipts, checking expenses, and credit card expenses.
• Prioritizing and managing multiple projects simultaneously, and following through on issues in a timely manner.
• Prepare and modify documents including correspondence, reports, drafts, memos, and emails
• Create and update data for distribution spreadsheets as needed
• General clerical duties including photocopying, fax, email, and mailing
• Scan, file and mail department invoices
• Maintain electronic and hard copy filing system
• Coordinate maintenance of office equipment
• Attend and take notes for weekly distribution supervisors meetings
• Responsible for employee birthday/anniversary celebrations
• Order and maintain proper levels of coffee supplies

Minimum Qualifications
• High School Degree or Equivalent
• 2 Years of experience in Clerical/Administrative environments
• Paralegal experience preferred
• Excellent verbal English communication skills
• Good attendance is a must
• Proven expert-level knowledge of and experience working with Microsoft Excel, Word, PowerPoint and Outlook.
• Strong problem analysis and decision-making skills, and the ability to effectively analyze a situation and proactively take action.
• Flexibility, adaptability, and the ability to work under tight deadlines or changing needs.
• Strong attention to detail and concern for quality, accuracy and completeness of work.