Administrative Assistant

Job highlights
Identified by Google from the original job post
Qualifications
This candidate takes pride in their work, completes work expeditiously and with accuracy, and has a sense of urgency
Strong written and oral communication skills, as well as organizational skills and attention to detail
Strong organizational and time management skills
Ability to take initiative and to proactively solve problems
Proficiency in Microsoft Office suite, Zoom and other virtual platforms and the ability to learn new programs
Demonstrated ability to coordinate simultaneous projects and to meet deadlines
Excellent attention to detail, grammar, and proof-reading skills
Excellent interpersonal and communication skills including a positive attitude and the ability to deal with a variety of stakeholders
Ability to handle sensitive and confidential information
Ability to function well in a position that requires organization, punctuality, and execution
Ability to exhibit professionalism and maintain composure under pressure
Must be 21 years of age or older
High School Diploma or G.E.D
Benefits
Full-time, on-site position
Salary range $45,000-$55,000 + full benefits
Responsibilities
The Administrative Assistant is a full-time, on-site position on the MoakCasey team
This position reports to the Chief Operating Officer and is responsible for managing administrative functions for the COO as well as other members of the C-Suite, and for completing special projects as needed
The ideal candidate has excellent judgment and is highly organized, collaborative, motivated to grow and learn, and thrives in a fast-paced environment
General administrative duties as assigned, including, but not limited to:
Scheduling and tracking meetings and attendee confirmations, assisting with virtual meetings, planning and coordinating legislative, conference-adjacent and political events
Tracking relevant conference deadlines and ensuring timely submissions and housing reservations
Coordinating travel arrangements and managing calendars, specifically for the COO
Preparing for internal and external meetings and events, including scheduling locations, setting up and ensuring the efficacy of technology, and coordinating refreshments
Organizing receipts and preparing and submitting expense reports
Answering phones and providing prompt, accurate, and friendly customer service to customers
Assisting in the preparation and editing of reports, presentations, and other documents
Handle confidential information with discretion and maintain a high level of professionalism
Completing special projects as necessary
Additional hours may be required to include early mornings, evenings, weekends, and holidays
This job is not suitable for remote work and is expected to work regular on-site hours
Job description
The Administrative Assistant is a full-time, on-site position on the MoakCasey team. This position reports to the Chief Operating Officer and is responsible for managing administrative functions for the COO as well as other members of the C-Suite, and for completing special projects as needed.

The ideal candidate has excellent judgment and is highly organized, collaborative, motivated to grow and learn, and thrives in a fast-paced environment. This candidate takes pride in their work, completes work expeditiously and with accuracy, and has a sense of urgency.

ESSENTIAL FUNCTIONS:

General administrative duties as assigned, including, but not limited to:

• Scheduling and tracking meetings and attendee confirmations, assisting with virtual meetings, planning and coordinating legislative, conference-adjacent and political events.

• Tracking relevant conference deadlines and ensuring timely submissions and housing reservations.

• Coordinating travel arrangements and managing calendars, specifically for the COO.

• Preparing for internal and external meetings and events, including scheduling locations, setting up and ensuring the efficacy of technology, and coordinating refreshments.

• Organizing receipts and preparing and submitting expense reports.

• Answering phones and providing prompt, accurate, and friendly customer service to customers.

• Assisting in the preparation and editing of reports, presentations, and other documents.

• Handle confidential information with discretion and maintain a high level of professionalism.

• Completing special projects as necessary.

QUALIFICATIONS/SKILLS:

• Strong written and oral communication skills, as well as organizational skills and attention to detail.

• Strong organizational and time management skills.

• Ability to take initiative and to proactively solve problems.

• Proficiency in Microsoft Office suite, Zoom and other virtual platforms and the ability to learn new programs.

• Demonstrated ability to coordinate simultaneous projects and to meet deadlines.

• Excellent attention to detail, grammar, and proof-reading skills.

• Excellent interpersonal and communication skills including a positive attitude and the ability to deal with a variety of stakeholders.

• Ability to handle sensitive and confidential information.

• Ability to function well in a position that requires organization, punctuality, and execution.

• Ability to exhibit professionalism and maintain composure under pressure.

• Must be 21 years of age or older.

• High School Diploma or G.E.D.

DETAILS:

• Full-time, on-site position.

• Salary range $45,000-$55,000 + full benefits.

• Additional hours may be required to include early mornings, evenings, weekends, and holidays.

• This job is not suitable for remote work and is expected to work regular on-site hours.

• Some travel may be required.

ABOUT US:

MoakCasey is a full-service education consulting firm located in downtown Austin, Texas. The MoakCasey team is comprised of strong professionals with deep experience within Texas school districts, the Texas Legislature, Texas state agencies and education organizations. Our unparalleled breadth of experience and diversity of skill sets equips our consultants to provide clients cutting-edge, personalized, full-service solutions.

To apply, please email resume and cover letter briefly outlining your experience, specifically concerning the qualifications, skills and essential functions listed above, to gaveritt@moakcasey.com.