Administrative Assistant

Job highlights
Identified by Google from the original job post
Qualifications
Prolonged stationary periods of sitting at a desk and working on a computer
May require prolonged periods of standing, moving, ascending/descending stairs, and bending
Must be able to lift materials up to 25 pounds at times
High School Diploma or equivalent
Benefits
$15.00 Hourly
Responsibilities
Full Time M-F 8am - 4pm
Vaccines not mandatory
The Administrative Assistant is responsible for assisting supervisor(s) with daily activities and projects performing a variety of clerical duties
Monitors the status of the work and projects for supervisor(s)
Maintains supervisor's appointment calendar
Arranges appointments, meetings, and conferences
Attends meetings or conferences as assigned and reports on major points and actions resolved or to be taken
Resolves administrative problems by preparing reports, analyzing data, and identifying solutions
Assists supervisor with recruiting and onboarding of new employees according to company policy and state and federal laws
Composes correspondence and disseminates to appropriate individuals
Answers phones, questions, and requests
Processes expense sheets and invoices
Prepares various documents and handles confidential matters in accordance with Turn Key Health policies and procedures
Ensures equipment operation, calls for repairs, maintains equipment inventories, and evaluates new equipment and techniques
Maintains personnel files for each employee
Reconciles employee time records, prepares payroll, and maintain leave records
Prepares monthly, quarterly, and annual reports as assigned
Ensure compliance with regulatory standards
Perform other duties as assigned
Job description
Job Details

Job Location

Yellowstone County Jail - Billings, MT

Salary Range

$15.00 Hourly

Description

Job Title: Administrative Assistant

Join Turn Key Health Clinics team providing patient care where the need is highest. We are a correctional healthcare provider with a regional focus on our clinics in Alabama, Arkansas, Colorado, Kansas, Louisiana, Missouri, Montana, Oklahoma, Tennessee and Texas Jails and Detention Centers. Our team oversees the day-to-day healthcare operations in facilities with inmate populations ranging from 25 to nearly 2,800 inmates. Our medical staff are afforded the opportunity to utilize their medical skills to their fullest capacity in a safe, secure, and unconventional environment.

All offers of employment at Turn Key Health Clinics and Turn Key Health Clinicians are contingent upon clear results of a thorough background check.

Location: Yellowstone County Jail, Billings MT
• Full Time M-F 8am - 4pm
• Vaccines not mandatory

Summary/Objective

The Administrative Assistant is responsible for assisting supervisor(s) with daily activities and projects performing a variety of clerical duties.

Essential Functions
• Monitors the status of the work and projects for supervisor(s).
• Maintains supervisor's appointment calendar. Arranges appointments, meetings, and conferences.
• Attends meetings or conferences as assigned and reports on major points and actions resolved or to be taken.
• Resolves administrative problems by preparing reports, analyzing data, and identifying solutions.
• Assists supervisor with recruiting and onboarding of new employees according to company policy and state and federal laws.
• Composes correspondence and disseminates to appropriate individuals. Answers phones, questions, and requests.
• Processes expense sheets and invoices.
• Prepares various documents and handles confidential matters in accordance with Turn Key Health policies and procedures.
• Ensures equipment operation, calls for repairs, maintains equipment inventories, and evaluates new equipment and techniques.
• Maintains personnel files for each employee.
• Reconciles employee time records, prepares payroll, and maintain leave records.
• Prepares monthly, quarterly, and annual reports as assigned.
• Ensure compliance with regulatory standards.
• Perform other duties as assigned.

Essential Physical Requirements:*
• Prolonged stationary periods of sitting at a desk and working on a computer.
• May require prolonged periods of standing, moving, ascending/descending stairs, and bending.
• Must be able to lift materials up to 25 pounds at times.

Qualifications
• High School Diploma or equivalent. Some college preferred.
• Previous administrative experience required.
• Ability to pass background check.