Administrative Assistant

About Us

We are a specialist advisory firm partnering with businesses and professional services firms to deliver practical solutions to complex issues. Our small, highly skilled team of business specialists are known for their professional yet approachable outlook with a focus on doing a great job for their clients, always. We are looking for a proactive and organised Administrative Assistant to support our team.



The Role

As our practice continues to establish itself, you must be keen to take ownership of the role and develop it along with your own skills. Success in this role will come from engaging with the team, striving for excellence in all that you do, and being proactive.



Day-to-day, your key activities will include:



Workflow system management (cloud applications)
Preparation of documents and correspondence
File maintenance – opening, closing and archiving files (electronic and physical filing)
Preparation of client bills and processing of disbursements
Team member expense management
Attending to telephone calls and enquiries (incoming and outgoing)
Maintaining databases and contact registers
Secretarial / administrative support to the team
Coordination and support to ensure the smooth running of office operations
Leadership on administrative projects and event management


About You

You are experienced in administration with a minimum of two years’ service in an accounting or legal practice. You have the following qualities and skills:



Positive and enthusiastic in all that you do with a willingness to take on new things and challenge yourself.
Highly organised and detail oriented with an agile approach to tasks and situations.
Great verbal communication skills, calm and professional under pressure.
High level written communication skills with the ability to draft and edit a diverse range of materials.
Digital literacy including using Office 365 and other cloud-based business applications.
Proven ability to connect and collaborate with colleagues and stakeholders in a team-based environment.


The Offer

To the successful candidate, we offer:



Commitment to your ongoing personal and professional development
Opportunity to work with a small, highly skilled team
Opportunities to lead administrative projects and manage professional events
Collaborative and supportive environment with on-the-ground mentoring
Generous remuneration package commensurate with experience
Central CBD location


If this role sounds like a good fit for you, please hit Apply Now and submit your resume along with a covering letter outlining why you’d be a good fit for the role. Alternatively, for a confidential discussion regarding this role or to explore other career opportunities with us, please contact:



Ashley Garrone

agarrone@mage.com.au

Mobile: 041+ 685 556



Recruiters – we aren’t looking for support with this role at present. Thank you.