Administrative Assistant

Qualifications
2-4 years of administrative assistant / coordinator experience
Prefer a bachelor’s or associate degree in a related field
Ability to respect and maintain confidential information
Possess strong attention to detail, organizational, and time management skills
Excellent customer service skills and a desire for phone communication
Strong written and verbal communication skills
Positive attitude, strong work ethic, and a drive to be a collaborative team member
Must be comfortable in Microsoft Office
Benefits
An exciting opportunity to be part of a vibrant growing team!
Competitive salary
Full benefits package, including health, dental, vision, life, disability, and other insurance products, as well as a 401(k) plan with a match, PTO, and holiday pay
Responsibilities
The Administrative Assistant will assist and support the Licensing and Compliance Administrator with managing incoming inquiries and maintain regular communication with team members, customers, state, and local municipalities to ensure all aspects of licensing are fulfilled within state and company guidelines
Follow up with internal teams and customers to ensure licensing and pre-qualification certifications are completed on a timely basis
Ensure appropriate and updated licensure for projects in multiple states
Maintain accuracy of all state, city, and county licensing and registrations
Complete and submit all licensing and registration applications
Process license renewals with multiple states and customers
Research any state, county, municipality licensing requirements as needed
Maintain sensitive and confidential information, ensuring it is handled securely and in compliance with the organization's policies and procedures
Complete assigned data entry functions and maintain electronic files in an accurate and timely fashion
Recommend process improvements for the compliance management program
Job description
Administrative Assistant (On-site | Appleton, WI)

Do you thrive at managing documents and detail orientated work? Do you love being on the phone to find answers to missing information? We may have a position for you!

Overview:

Sentinel Safety & Security Group, LLC is a dynamic strategic ownership group rapidly growing operations in the design, fabrication, installation, and maintenance of commercial fire sprinkler systems. We are looking to expand our team to include an Administrative Assistant for licensing and compliance in our Appleton, WI corporate office.

The Administrative Assistant will assist and support the Licensing and Compliance Administrator with managing incoming inquiries and maintain regular communication with team members, customers, state, and local municipalities to ensure all aspects of licensing are fulfilled within state and company guidelines.

What you receive:
• An exciting opportunity to be part of a vibrant growing team!
• Competitive salary.
• Full benefits package, including health, dental, vision, life, disability, and other insurance products, as well as a 401(k) plan with a match, PTO, and holiday pay.

Administrative Assistant Responsibilities:
• Follow up with internal teams and customers to ensure licensing and pre-qualification certifications are completed on a timely basis.
• Ensure appropriate and updated licensure for projects in multiple states.
• Maintain accuracy of all state, city, and county licensing and registrations.
• Complete and submit all licensing and registration applications.
• Process license renewals with multiple states and customers.
• Research any state, county, municipality licensing requirements as needed.
• Maintain sensitive and confidential information, ensuring it is handled securely and in compliance with the organization's policies and procedures.
• Complete assigned data entry functions and maintain electronic files in an accurate and timely fashion.
• Recommend process improvements for the compliance management program.

Administrative Assistant Qualifications:
• 2-4 years of administrative assistant / coordinator experience.
• Prefer a bachelor’s or associate degree in a related field.
• Ability to respect and maintain confidential information.
• Possess strong attention to detail, organizational, and time management skills.
• Excellent customer service skills and a desire for phone communication.
• Strong written and verbal communication skills.
• Positive attitude, strong work ethic, and a drive to be a collaborative team member.
• Must be comfortable in Microsoft Office.

If you are a motivated individual with a desire to support internal customers and be part of shaping your career, please apply here. We look forward to meeting you!

Our mission statement reflects our purpose: “Your life safety is our life’s work”

Sentinel Safety & Security Group, LLC is an Equal Opportunity Employer