Administrative Assistant - Artistic Smiles

Welcome to Artistic Smiles – Where Healthy Smiles and Happy Smiles Come to Life! We’re a brand-new, vibrant dental office located in a prime area with easy access to essential amenities like grocery stores, a bank, a gas station, and a physiotherapy clinic, ensuring every visit is convenient and comfortable. Our clinic offers ample parking and bright treatment rooms with large windows, bringing natural light to almost every space.

At Artistic Smiles, we’re proud of our 4.+-star Google rating, a testament to our dedication to exceptional patient care. Our team is committed to continuous learning and innovation, always aiming to enhance our techniques and services. With the latest in digital x-ray technology, including a CT scanner, we can diagnose even the smallest issues with minimal radiation exposure.

Discover the difference at Artistic Smiles, where we bring both healthy and happy smiles to life every day!


Schedule: We are looking to have you join for two days a week to start and more hours to come in the future.

Office hours: Monday - Thursday 8.00am-4.00pm & Friday 8.00am-12.00pm. Perks: Free parking available, closed 2 weeks in summer & Christmas, no Fridays June, July & August!

Benefits of Joining Our Team:
Competitive compensation
Total rewards package that offers discounts on many services and activities including an exclusive corporate gym membership program; reduced rates on home and auto insurance; unlimited access to a variety of discounted entertainment, hotels, products, services and so much more!
Employee and Family Assistance Program (EFAP) that connects team members and their families with complimentary, confidential, short-term counseling and advisory services
Career development to grow and evolve as a dental professional on your individual career path, including access to industry-leading continuing education
Attend social and CE events to network with dental professionals in your community
Work-life balance and flexibility
Access to modernized technology to provide optimal oral care to patients

Responsibilities:
Greet and assist patients as they arrive; ensure a lasting positive impression for them
Responsible for optimizing the appointment schedule by ensuring the day is full, with limited gaps
Effectively manage recall system and accurately maintain patient database
Manage patient calls and inquiries about appointments, confirmations, amendments and cancellations
Process referral letters and other patient correspondence upon receipt from provider; manage and file all patient records and charts

About You:
Minimum 1 year of administration experience
Clinical background and experience with dental software programs considered an asset

Candidates must be legally eligible to work in Canada. We thank all applicants, but only suitable applicants will be contacted. Job applicants with a disability who require reasonable accommodation for any part of the application or hiring process can contact our Talent Team at 416-558-8338. Reasonable accommodations will be determined on a case-by-case basis and your request will be responded to as soon as possible.