Administrative Assistant | Front Desk Coordinator

Job description
Job Description

Administrative Assistant / Front Desk Coordinator

Contract Position

Great opportunity to work as an Administrative Assistant / Front Desk Coordinator for a high profile within Banking sector. This role reports to the Head of Operations and will be responsible for the provision of all office administration and receptionist duties, facilitating the smooth running of the office, ensuring that all administration processes and systems work efficiently and effectively.

Key Responsibilities:
• Support the Office and Facilities manager to ensure smooth operations
• Relevant records are up to date, with an effective records management process, including archiving, storage and retrieval of data.
• Maintaining accurate records of all inventories, equipment, and assets.
• Manage all incoming and outgoing post, sorting and distributing mail to departments.
• Coordinating appointments and meetings. Serving as the primary point of contact for all facility-related issues in the absence of the office manager.
• Helping the office manager in the planning and management of local office projects, moves and reconfigurations.
• Greets visitors and record all incoming customers/suppliers.
• Fielding and directing of calls, post and other communications.
• Handling queries and complaints on the front desk.
• Vendor management and engagement ensuring the supplier relationship is managed and maintained.

Required Skills:
• Previous experience as a Receptionist/Office administrator is essential
• Need to have Banking experience, particularly in a UK-based foreign owned Institution
• In-depth knowledge and experience of Office and administration processes
• Procurement management and vendor relationship management
• Engagement with suppliers
• Stakeholder management and engagement with senior and board level
• Prioritization and multi-tasking skills
• Relevant office administration experience
• Relevant H&S qualification (IOSH, NEBOSH etc.) or working towards.
• Microsoft Office, Outlook, Excel and Power Point

If interested and to know more about the role, please share your CV with us.