ADMINISTRATIVE ASSISTANT III

Job highlights
Identified by Google from the original job post
Qualifications
Grade: 17
Written and verbal communication
Maintaining interpersonal relationships
Ability to organize
Project management
Proper telephone etiquette
Personal computers, word processing and spreadsheet software
Operation of general office equipment
Report preparation
Formatting difficult and complex reports
Training lower-level staff
Written and verbal communication
Establishing and maintaining interpersonal relationships
Plan, analyze, coordinate and prioritize work
Multi-task
Work in a business/professional environment
Work in a prison environment
Prefer working knowledge of computer programs including MS Word, Excel, Outlook, Google Docs, Google Sheets and Gmail
Three (3) years responsible administrative experience reporting to a manager or administration
In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter
Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks
The license must be current, unexpired, and neither revoked nor suspended
Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training
An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11)
All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify)
Benefits
Salary: $36,000.000
We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
Vacation and sick days with 10 paid holidays per year
Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program)
Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
Exceptional retirement program
Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
An incentivized commuter club and public transportation subsidy program
Learn more about the Paid Parental Leave pilot program here
Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above
Responsibilities
The ideal candidate will be responsible for performing administrative and general office duties and maintaining accurate documentation as directed by a supervisor or administrator
Researches and compile reports, letters, inquires and policy updates
Manages unit budgets to include purchasing and tracking
Tracks disciplinary actions and prepares final outcome documents
Completes projects as assigned
Supervises subordinate staff
Performs other duties appropriate to the assignment
Attends meetings and required training
Sets up and maintains all user accounts
Writing correspondence
Maintain confidentiality
Research, collect and organize data
Job description
ARIZONA DEPARTMENT OF CORRECTIONS

REHABILITATION & REENTRY

Our mission is to enhance public safety across Arizona through modern, effective correctional practices and meaningful engagements.

The Arizona Department of Corrections, Rehabilitation and Reentry (ADCRR) is committed to creating a safe, secure, and humane correctional system. With public safety top of mind, ADCRR and its more than 8,000 officers and professional staff are driven by a heart for public service and a commitment to deliver perfect effort each day. ADCRR is redefining itself as an agency whose daily work centers on transparency, accountability, and fairness.

ADMINISTRATIVE ASSISTANT III

Job Location:

Address:

Arizona State Prison Complex (ASPC) – Tucson
10000 South Wilmot Road
Tucson, AZ 85734

Posting Details:

Salary: $36,000.000

Grade: 17

Closing Date:

Job Summary:

The Arizona Department of Corrections, Rehabilitation & Reentry (ADCRR) is looking for an ambitious professional ready to jump-start a rewarding career! This position functions as the primary Arizona Criminal Justice Information System (ACJIS) operator. The ideal candidate will be responsible for performing administrative and general office duties and maintaining accurate documentation as directed by a supervisor or administrator. If this is your call, apply now and join our team!

Job Duties:

- Researches and compile reports, letters, inquires and policy updates
- Manages unit budgets to include purchasing and tracking
- Tracks disciplinary actions and prepares final outcome documents
- Completes projects as assigned
- Supervises subordinate staff
- Performs other duties appropriate to the assignment
- Attends meetings and required training
- Sets up and maintains all user accounts

Knowledge, Skills & Abilities (KSAs):

Knowledge of:
- Written and verbal communication
- Maintaining interpersonal relationships
- Ability to organize
- Project management
- Proper telephone etiquette
- Personal computers, word processing and spreadsheet software

Skill in:
- Operation of general office equipment
- Data entry
- Report preparation
- Formatting difficult and complex reports
- Writing correspondence
- Training lower-level staff
- Written and verbal communication
- Establishing and maintaining interpersonal relationships

Ability to:
- Plan, analyze, coordinate and prioritize work
- Maintain confidentiality
- Research, collect and organize data
- Multi-task
- Work in a business/professional environment
- Work in a prison environment

Selective Preference(s):

- Prefer working knowledge of computer programs including MS Word, Excel, Outlook, Google Docs, Google Sheets and Gmail
- Three (3) years responsible administrative experience reporting to a manager or administration

Pre-Employment Requirements:

In an effort to maintain a safe environment, all employees are required to take a Tuberculosis (TB) test during their New Employee Orientation and every year thereafter.

If this position requires driving or the use of a vehicle as an essential function of the job, then the following requirements apply. Any employee operating a motor vehicle on State business must possess and retain a current, valid class-appropriate driver’s license, complete all required training, and successfully pass all necessary driver’s license record checks. The license must be current, unexpired, and neither revoked nor suspended. Employees who drive on state business are subject to driver’s license record checks, must maintain acceptable driving records, and must complete all required driver training. An employee who operates a personally owned vehicle on state business shall maintain the statutorily required liability insurance (see Arizona Administrative Code (A.A.C.) R2-10-207.11).

All newly hired State employees are subject to and must successfully complete the Electronic Employment Eligibility Verification Program (E-Verify).

Benefits:

We offer an excellent and affordable comprehensive benefits package to meet the needs of our employees:
- Vacation and sick days with 10 paid holidays per year
- Paid Parental Leave-Up to 12 weeks per year paid leave for newborn or newly-placed foster/adopted child (pilot program).
- Robust and affordable insurance plan to include medical, dental, life, short-term and long-term disability options
- Exceptional retirement program
- Optional employee benefits such as deferred compensation plans, credit union membership, and a wellness program
- An incentivized commuter club and public transportation subsidy program

Learn more about the Paid Parental Leave pilot program here. For a complete list of benefits provided by The State of Arizona, please visit our benefits page

Retirement:

Positions in this classification participate in the Arizona State Retirement System (ASRS).

Enrollment eligibility will become effective after 27 weeks of employment.

Current ADCRR Employees: Consult with your respective Human Resources Liaison if you are in a different retirement plan than the one indicated above.

Contact Us:

The State of Arizona is an Equal Opportunity/Reasonable Accommodation Employer. Persons with a disability may request a reasonable accommodation such as a sign language interpreter or an alternative format by calling (602) 255-2430. Requests should be made as early as possible to allow sufficient time to arrange the accommodation.