Administrative Assistant Office Manager

Job highlights
Identified by Google from the original job post
Qualifications
Proficient in Mac OS X and G Suite
Strong attention to detail, with excellent organizational and time management skills
Ability to multitask and adapt in a fast-paced environment
High level of professionalism and a strong customer focus
Positive attitude and strong social skills
Excellent problem-solving abilities
CPR, AED, and First Aid certification nice to have, but training provided if needed
Benefits
Duration: 6+ Months Contract with Possible Extension
Pay Rate: $28/HR on W2
Responsibilities
Serve as the primary point of contact for employees, visitors, and vendors
Create a welcoming environment for all office guests
Greet, direct, and sign in visitors
Build strong relationships with office employees and leadership
Communicate office updates proactively to employees
Maintain the visitor log for both internal and external guests
Manage incoming and outgoing mail and packages
Security & Health and Safety
Collaborate with the Site Manager and Client's Physical Security and Health and Safety teams to maintain site safety and security
Report and assist with security and safety issues, inspections, and training
Manage inventory, distribution, and tracking of temporary access badges
Create and manage access badges for new employees, maintaining accurate logs
Conduct periodic badge audits
Coordinate with building management to update employee building access lists
Assist in emergency drills and overall office safety
Report to the Bellevue Workplace Site Manager
Assist with office supply inventory and ordering
Help ensure employees remain productive and satisfied in the office
Manage all mailroom operations for incoming and outgoing items
Support Day porter with cleaning, stocking, and maintaining office F&B programs
Direct employees to internal resources and tools
Assist with event setups and conference room bookings
Prepare conference rooms for in-person and virtual meetings
Provide support for Workplace projects, as capacity allows
Assist on-site vendors with access and support
Maintain the organization and appearance of the lobby and office
Complete research projects and miscellaneous tasks as assigned
Job description
Job Title: Workplace Receptionist

Location: Onsite Role in Bellevue, WA

Duration: 6+ Months Contract with Possible Extension

Pay Rate: $28/HR on W2

Reception

• Serve as the primary point of contact for employees, visitors, and vendors.

• Create a welcoming environment for all office guests.

• Greet, direct, and sign in visitors.

• Build strong relationships with office employees and leadership.

• Communicate office updates proactively to employees.

• Maintain the visitor log for both internal and external guests.

• Manage incoming and outgoing mail and packages.

Security & Health and Safety

• Collaborate with the Site Manager and Client's Physical Security and Health and Safety teams to maintain site safety and security.

• Report and assist with security and safety issues, inspections, and training.

• Manage inventory, distribution, and tracking of temporary access badges.

• Create and manage access badges for new employees, maintaining accurate logs.

• Conduct periodic badge audits.

• Coordinate with building management to update employee building access lists.

• Assist in emergency drills and overall office safety.

Administration

• Report to the Bellevue Workplace Site Manager.

• Assist with office supply inventory and ordering.

• Help ensure employees remain productive and satisfied in the office.

• Manage all mailroom operations for incoming and outgoing items.

• Support Day porter with cleaning, stocking, and maintaining office F&B programs.

• Direct employees to internal resources and tools.

• Assist with event setups and conference room bookings.

• Prepare conference rooms for in-person and virtual meetings.

• Provide support for Workplace projects, as capacity allows.

• Assist on-site vendors with access and support.

• Maintain the organization and appearance of the lobby and office.

• Complete research projects and miscellaneous tasks as assigned.

Skills and Abilities

• Proficient in Mac OS X and G Suite.

• Experience in hospitality, customer service, or employee experience is preferred.

• Strong attention to detail, with excellent organizational and time management skills.

• Ability to multitask and adapt in a fast-paced environment.

• High level of professionalism and a strong customer focus.

• Positive attitude and strong social skills.

• Excellent problem-solving abilities.

• CPR, AED, and First Aid certification nice to have, but training provided if needed.