Administrative Assistant – Poarch Band of Creek Indians – Alabama

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vmysmartpros


Administrative Assistant – Poarch Band of Creek Indians – Alabama
vmysmartpros • United States • via Mysmartpros
6 days ago
Full–time
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Job highlights
Identified by Google from the original job post
Qualifications
Background Check Required: Yes (data-sensitive)**
Must have one of the following:
a) Associate’s Degree; or
b) A combination of education and related employment experience in a confidential office setting equivalent to two (2) years
Absolute confidentiality
Organized with unfailing attention to detail
Ability to successfully manage competing priorities and projects
Excellent interpersonal and communication (verbal and written) skills
Demonstrated proficiency in English, spelling, punctuation, and writing composition
Must successfully pass applicable knowledge, skills, and abilities exams
Must have a working knowledge of computers with the ability to work in a Windows environment with various software programs such as Word, Excel, etc
Must successfully pass pre-employment computer skills exam
Skilled in operation of standard office machinery
Must be people oriented and relate well to people from diverse backgrounds
Ability to work odd and irregular hours, as needed
Ability to travel and participate in required training, leadership development, and other events
Must successfully pass the required criminal and character background check
Ability to adequately and successfully perform all duties and responsibilities of this position
Every applicant must complete an application provided by Human Resources
*Please note ALL individuals selected for employment are required to complete a background investigation
Individuals being placed in positions designed as child-sensitive or data-sensitive must successfully complete a background check prior to employment
Responsibilities
The Administrative Assistant is expected to perform all duties and responsibilities necessary to meet the goals and objectives of applicable programs
The Administrative Assistant is expected to live the Purpose and Values of the Poarch Band of Creek Indians and will go beyond the call of duty
Assists Government Relations and Communications team with various responsibilities, including but not limited to, internal communication, employee and Tribal member events, surveys, presentations, reports and other duties as assigned
Assists in monitoring the budget to ensure spending limits are maintained
Assists with department administration including travel requests, scheduling, coordination of meetings, supplies inventory, and filing documents
Keeps all applicable information boards updated
Records and transcribes minutes of staff and other meetings within the office as directed
Initiates and codes purchase orders according to department needs, while making certain the item is purchased from the applicable line item/accounting code according to budget designations submitting with all attachment information needed to process
Keeps the Executive Assistant abreast of all issues, challenges, concerns, successes, and up-to-date on all issues requiring attention
Performs other duties as assigned by the appropriate person
Day-to-day Responsibilities
Generates, types, and proofreads a wide variety of documents, reports, and correspondence on behalf of the Executive Assistant and Government Relations and Communications team
Works collaboratively in a team environment to support the functions of the department
Provides communication support, including greeting the public, Tribal employees, and Tribal Members, writing and distributing direct communication, and answering telephone calls, providing callers with the proper information and/or directing callers to the appropriate Tribal employees, departments, or entities
Prepares, coordinates, and maintains records for incoming and outgoing mail, and ensures that all incoming mail is delivered to the appropriate person(s)
Job description
Job title: Administrative Assistant

Company: Poarch Band of Creek Indians

Job description: Job Announcement: HR2022:150

Position Title: Administrative Assistant

Advertising: Publicly

Department: Government Relations

Division: Government Relations

Immediate Supervisor: Executive Assistant

Department Director: Chief Government & Public Affairs Officer

Employment Status: Non-Exempt

Position Type: Regular Full–Time

Mandatory Reporter: No

Background Check Required: Yes (data-sensitive)**

Opening Date: Thursday, November 10, 2022

Closing Date: Monday, November 28, 2022 by 5:00 p.m.

Preference shall be given in accordance with the Title 33 (Tribal Employment Rights) of the Tribal Code/DFWP.

Overall Objectives of Position The Administrative Assistant is the first point of contact for Government Relations and provides administrative and entry-level communication support to the Government Relations team. This job description is not an all-inclusive list of duties and responsibilities of this position. The Administrative Assistant is expected to perform all duties and responsibilities necessary to meet the goals and objectives of applicable programs. The Administrative Assistant is expected to live the Purpose and Values of the Poarch Band of Creek Indians and will go beyond the call of duty.

Primary Responsibilities of the Administrative Assistant
• Assists Government Relations and Communications team with various responsibilities, including but not limited to, internal communication, employee and Tribal member events, surveys, presentations, reports and other duties as assigned.
• Assists in monitoring the budget to ensure spending limits are maintained.
• Assists with department administration including travel requests, scheduling, coordination of meetings, supplies inventory, and filing documents.
• Keeps all applicable information boards updated.
• Records and transcribes minutes of staff and other meetings within the office as directed.
• Initiates and codes purchase orders according to department needs, while making certain the item is purchased from the applicable line item/accounting code according to budget designations submitting with all attachment information needed to process.
• Keeps the Executive Assistant abreast of all issues, challenges, concerns, successes, and up-to-date on all issues requiring attention.
• Performs other duties as assigned by the appropriate person.

Day-to-day Responsibilities
• Generates, types, and proofreads a wide variety of documents, reports, and correspondence on behalf of the Executive Assistant and Government Relations and Communications team.
• Works collaboratively in a team environment to support the functions of the department.
• Provides communication support, including greeting the public, Tribal employees, and Tribal Members, writing and distributing direct communication, and answering telephone calls, providing callers with the proper information and/or directing callers to the appropriate Tribal employees, departments, or entities.
• Prepares, coordinates, and maintains records for incoming and outgoing mail, and ensures that all incoming mail is delivered to the appropriate person(s).

Education/License/Certification and Experience Requirements
• Must have one of the following:
• a) Associate’s Degree; or
• b) A combination of education and related employment experience in a confidential office setting equivalent to two (2) years.
• Two (2) years of employment experience in a journalism, marketing, public relations, or communication role preferred.

Skills Required
• Absolute confidentiality.
• Organized with unfailing attention to detail.
• Ability to successfully manage competing priorities and projects.
• Excellent interpersonal and communication (verbal and written) skills.
• Demonstrated proficiency in English, spelling, punctuation, and writing composition. Must successfully pass applicable knowledge, skills, and abilities exams.
• Must have a working knowledge of computers with the ability to work in a Windows environment with various software programs such as Word, Excel, etc. Must successfully pass pre-employment computer skills exam.
• Skilled in operation of standard office machinery.
• Must be people oriented and relate well to people from diverse backgrounds.

Additional Requirements
• Ability to work odd and irregular hours, as needed.
• Ability to travel and participate in required training, leadership development, and other events.
• Must successfully pass the required criminal and character background check.
• Ability to adequately and successfully perform all duties and responsibilities of this position.

Every applicant must complete an application provided by Human Resources. A resume will not be accepted in the place of an application.
• *Please note ALL individuals selected for employment are required to complete a background investigation. Individuals being placed in positions designed as child-sensitive or data-sensitive must successfully complete a background check prior to employment.

INDIAN PREFERENCE, SPOUSAL PREFERENCE, OR FIRST GENERATION:

In the event more than one applicant meets the requirements, as stated in a job description, preference shall be given in the following order: (1) Tribal Member (2) First Generation Descendant of a Tribal Member (3) Spouse of Tribal Member (4) Indian (5) Non-Indian

In the event that a position of employment is funded in whole or in part my any federal grant and/or contract or other public funding, preference shall be given in the following order: (1) Indian (2) Non-Indian

In order to receive preference, the appropriate documentation must be submitted.

COMPLAINTS ABOUT RECRUITMENT PROCESS:

Complaints about the recruitment or selection process for employment should be directed in writing to the Human Resources Director of PCI Tribal Government.

An applicant who disagrees with any issue related to the application or hiring process may submit a letter to Human Resources within ten (10) calendar days from the date the applicant knew or should have known that an adverse hiring decision had been made.

Human Resources will provide a written response within fourteen (14) calendar days informing the applicant of any administrative remedy to be provided. The decision of the Human Resources Director shall be final and not subject to further administrative appeal. Any applicant who has exhausted all administrative remedies may be eligible to file a complaint with the TERO Office.

Jason B. Rackard

Human Resources Director

5811 Jack Springs Rd.

Atmore, AL 36502

jrackard@pci-nsn.gov

251-368-+136

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Expected salary:

Location: Alabama

Job date: Sat, 12 Nov 2022 05:33:51 GMT

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